Administrative Business Asst

Texas Tech University Health Sciences Center; Amarillo (TX); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Health plans + supplemental coverage

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center is seeking a principal secretarial support for a department head in a large academic setting. The role entails independent, highly confidential clerical duties, potential supervision of clerical staff, and broad office-management responsibilities in alignment with university policies.

Performance centers on coordinating office activities within established policies.

Qualifications

• High school diploma or equivalent and four years progressively responsible clerical experience, with one year supervisory experience.
• Additional education and/or related experience to equal four years may substitute on a year-for-year basis.

Responsibilities

• Enter medical data into computer systems. Data is used to evaluate prescription medication use by prisoners.
• Create travel arrangements and process travel reimbursements.
• Manage department supplies, file documents, type general correspondence and reports, answer phones and take messages.

Skills

Data entry

Travel arrangements

Office supplies management

Phone etiquette

General correspondence

Supervisory experience

Education

High school diploma or equivalent

Job description

Position Description

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Position Description

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Major/Essential Functions

• Primary duty: Enter medical data into computer systems. Data is used to evaluate prescription medication use by prisoners.
• Additional duties: Create travel arrangements and process travel reimbursements. Manage department supplies, file documents, type general correspondence and reports, answer phones and take messages.

Required Qualifications

High school diploma or equivalent. Four years progressively responsible clerical experience, with one year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.