Administrative & Budget Coordinator

Western Carolina University Inc; Cullowhee (NC); On-site; USD 23,000 - 33,000; Part time

Job summary

Western Carolina University is seeking an Administrative Support Associate to provide high-level administrative and operational support at the Cullowhee campus. You will manage communications, scheduling, and events while ensuring accurate data handling and budget reconciliation.

The role requires strong organizational skills, reliability, and proficiency in Microsoft Office, with openness to learning Banner, Emburse, and 25Live.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities and consistently deliver high-quality work on time.
• Professional written and verbal communication skills.
• Serves as a welcoming and responsive point of contact by managing phone calls, departmental email accounts, and visitors.
• Strong work ethic characterized by reliability, and attention to detail, ensuring accuracy in data entry, document preparation, communications, and financial records while effectively resolving daily office tasks.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and willingness to learn university systems including Banner, Emburse, and 25Live.
• Skills in coordinating meetings and events, tracking workflows and deadlines, and proactively anticipating needs.
• Ability to maintain confidential records and exercise sound professional judgment.
• Support financial operations by planning and analyzing the use of funds; tracking commitments and expenditures; and reconciling budget spreadsheets with Banner to ensure accuracy and compliance.

Responsibilities

• Provides administrative support to Coulter Faculty Commons ensuring efficient office operations.
• Manages communications and scheduling; coordinates meetings and events.
• Supports financial processes including budget tracking and reconciliation.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Microsoft Office

Event coordination

Discretion

Budget tracking

Education

High school diploma or equivalent

Associates Degree

Bachelor's Degree

Job description

Western Carolina University is seeking an Administrative Support Associate to provide high-level administrative and operational support at the Cullowhee campus. You will manage communications, scheduling, and events while ensuring accurate data handling and budget reconciliation.

The role requires strong organizational skills, reliability, and proficiency in Microsoft Office, with openness to learning Banner, Emburse, and 25Live.