Administrative Support & Operations Specialist

Western Carolina University Inc; Cullowhee (NC); On-site; USD 45,000 - 59,000; Full time

Job summary

Western Carolina University is seeking an Administrative Support Specialist to manage forms, documents, and travel arrangements while coordinating with campus units. The role emphasizes billing and invoicing, contracts, and general administrative support.

The position requires MS Office proficiency, strong communication, and the ability to work without sponsorship. It is a full-time on-site role at the RAPID Center in Cullowhee, NC.

Qualifications

• High school diploma or equivalent and one year of related office experience; or equivalent combination of training and experience.
• Experience with MS Office and Excel for data analysis and reporting.
• Ability to interact professionally with faculty, staff, students, and external partners.

Responsibilities

• Manage forms and documents.
• Oversee procurement and purchasing processes.
• Coordinate travel arrangements.
• Maintain contracts and agreements.
• Handle billing and invoicing.
• Assist with event planning.
• Provide general administrative support (scheduling, records, coordination with campus units).
• Must be eligible to work in the United States without sponsorship.

Skills

Communication

Organization

MS Office (Excel)

Invoicing & receipts

Initiative & process improvement

Web editing & social media

Education

High school diploma or equivalent

Tools

Microsoft Excel

Invoicing software

Job description

Western Carolina University is seeking an Administrative Support Specialist to manage forms, documents, and travel arrangements while coordinating with campus units. The role emphasizes billing and invoicing, contracts, and general administrative support.

The position requires MS Office proficiency, strong communication, and the ability to work without sponsorship. It is a full-time on-site role at the RAPID Center in Cullowhee, NC.