Office Administrator/Bookkeeper

Aston Carter; Portsmouth (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Aston Carter is seeking an Office Administrator/Bookkeeper to greet visitors, manage the phone system, and handle weekly invoicing and bi-weekly check runs. Payroll duties for ~15 employees are included using Paychex, with additional duties supporting management and online presence.

The role operates Monday–Friday, 8:00 AM–4:30 PM, in Portsmouth, VA, on a contract-to-hire basis. Onsite work with opportunities to grow in accounting and admin functions.

Qualifications

• 2-3+ years of bookkeeping or transactional accounting experience (AP, AR, Payroll, Reconciliations).
• Basic proficiency in MS Excel and Word.
• Customer service orientation; ability to greet visitors in person and over the phone.

Responsibilities

• Provide bookkeeping support for payroll, accounts receivable, and accounts payable as directed.
• Handle all incoming calls and greet visitors.
• Monitor and manage front door customer traffic and front office organization.
• Manage company website and social media marketing platforms such as Facebook and Instagram.
• Maintain customer database and keep product specifications and pricing sheets updated.
• Assist management team with sales quotes and correspondence with customers and suppliers as directed.
• Perform other duties as assigned.

Skills

Bookkeeping

Excel

Customer Service

Tools

Sage 50

Peachtree

Job description

Office Administrator/Bookkeeper

Job Description The Office Administrator/Bookkeeper is responsible for greeting visitors and managing the automatic phone system. This role involves weekly invoicing and bi-weekly check runs, alongside payroll duties for approximately 15 employees using Paychex. The position also involves maintaining company website and social media platforms, as well as supporting management with administrative tasks.

Responsibilities

• Provide bookkeeping support for payroll, accounts receivable, and accounts payable as directed.
• Handle all incoming calls and greet visitors.
• Monitor and manage front door customer traffic and front office organization.
• Manage company website and social media marketing platforms such as Facebook and Instagram.
• Maintain customer database and keep product specifications and pricing sheets updated.
• Assist management team with sales quotes and correspondence with customers and suppliers as directed.
• Perform other duties as assigned.

Essential Skills

• 2-3+ years of bookkeeping or transactional accounting experience, including AP, AR, Payroll, and Reconciliations.
• Basic proficiency in MS Excel and Word.
• Customer service orientation and ability to greet visitors in person and over the phone.

Additional Skills & Qualifications

• Experience with Sage 50 or PeachTree ERP.

Work Environment

The work environment is laid back yet can be loud and fast-paced at times. The position operates Monday through Friday, from 8 AM to 4:30 PM.

Job Type & Location

This is a Contract to Hire position based out of Portsmouth, VA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Portsmouth,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.