Administrative & Billing Support Specialist

Metro Elevator; Texas; On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401k plan with employer matching

Job summary

Metro Elevator, Carrollton, TX, is seeking an Administrative Support Specialist to assist day-to-day accounting, administrative, and operational activities. The role emphasizes supporting the Sales Division and Business Manager with accurate billing, invoicing, and customer data handling.

The entry-level opportunity targets graduates in accounting or business with strong Excel skills and a keen eye for detail.

Qualifications

• Bachelor's degree in Accounting, Business, Finance, or related field preferred.
• 0–4 years of experience in accounting, bookkeeping, business administration, or related operations; recent graduates encouraged to apply.
• Experience or coursework exposure to A/P, A/R, reconciliations, billing, collections, and journal entries.
• Strong attention to detail and commitment to accuracy.
• Highly organized with the ability to prioritize multiple tasks and meet deadlines.
• Strong communication and follow-up skills.
• Proficiency in Microsoft Excel and comfortable working in spreadsheets daily.
• Ability to learn new software, systems, and internal processes quickly.
• Dependable, professional, and willing to take initiative.

Responsibilities

• Provide administrative and financial support to the Business Manager, including billing, collections, reporting, documentation, and follow‑up activities.
• Process and review vendor invoices for accuracy, proper coding, approvals, and timely payment per company policies.
• Support collection efforts by following up on outstanding customer balances and maintaining accurate records of collection activity.
• Maintain organized and accurate financial records and supporting documentation.
• Ensure transactions and documentation are complete and audit‑ready.
• Provide day‑to‑day administrative support to the Sales Division.
• Support internal sales processes, including maintaining customer and sales‑related information, preparing documentation, and coordinating follow‑up items.
• Help ensure sales‑related information is accurately entered, maintained, and communicated across internal teams.
• Prepare routine reports, spreadsheets, and other information requested by the Business Manager or leadership.
• Provide general administrative and operational support to the accounting and business functions.
• Assist with vendor setup, documentation, and coordination.
• Provide administrative accounting support during staff absences or periods of increased workload.
• Support leadership and operations teams with financial and administrative information as needed.
• Communicate professionally and effectively with customers, vendors, and internal team members.
• Take on additional administrative and operational responsibilities as needed to support the organization.

Job description

Metro Elevator, Carrollton, TX, is seeking an Administrative Support Specialist to assist day-to-day accounting, administrative, and operational activities. The role emphasizes supporting the Sales Division and Business Manager with accurate billing, invoicing, and customer data handling.

The entry-level opportunity targets graduates in accounting or business with strong Excel skills and a keen eye for detail.