Accounting & Administrative Specialist

ECS Southwest, LLP; Carrollton (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

ECS Group of Companies in Carrollton, TX seeks an Accounting Administrator to provide accounting, financial, and administrative support. You will maintain accurate records, process transactions, assist with reporting, and ensure policy compliance.

Responsibilities include managing AP/AR, invoicing, reconciliation, budget tracking, and supporting audits and internal controls. Strong Excel and communication skills are required.

Qualifications

• 5 years of related accounting experience.
• High school diploma or GED; Associate Degree in Accounting preferred.
• If driving for ECS subsidiaries, a valid driver's license is required.
• Working knowledge of accounting principles, bookkeeping practices, financial reporting, and general office administration.
• Knowledge of accounts payable, accounts receivable, invoicing, reconciliations, payroll support processes, banking activities, and general ledger concepts.
• Strong analytical, organizational, and problem solving skills.
• Ability to accurately process, review, and reconcile financial transactions.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office Suite, including advanced Microsoft Excel skills.
• Ability to learn and utilize accounting, financial management, and business systems.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating effectively with office and corporate teams.
• Ability to exercise sound judgment and maintain confidentiality of sensitive information.
• Ability to identify process improvement opportunities and implement efficient business practices.

Responsibilities

• Manage accounts payable and accounts receivable, invoicing, and related activities.
• Maintain office financial records, including reconciliations and petty cash.
• Compile and distribute financial reports for leadership and corporate accounting.
• Assist with financial reporting, budget tracking, and business review materials.
• Process credit card transactions and maintain documentation per procedures.
• Maintain certificates of insurance and related records.
• Support fleet administration activities and regulatory compliance.
• Coordinate with corporate teams to ensure accurate reporting and resolve inquiries.
• Assist with audits and internal compliance by keeping complete documentation.
• Identify opportunities to improve accounting workflows and efficiency.
• Maintain confidentiality of financial, employee, and business information.
• Provide administrative support and assist office operations.

Skills

Accounting principles

Bookkeeping

Financial reporting

Analytical skills

Attention to detail

Communication skills

Independent working

Problem solving

Education

High school diploma or GED

Associate degree in Accounting

Tools

Microsoft Excel

Microsoft Office

General ledger software

Job description

ECS Group of Companies in Carrollton, TX seeks an Accounting Administrator to provide accounting, financial, and administrative support. You will maintain accurate records, process transactions, assist with reporting, and ensure policy compliance.

Responsibilities include managing AP/AR, invoicing, reconciliation, budget tracking, and supporting audits and internal controls. Strong Excel and communication skills are required.