Administrative Asst/Exec. Asst

Beacon Hill Staffing Group, LLC; Orlando (FL); On-site; USD 42,000 - 48,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Bilingual Administrative Assistant to support daily office operations in a professional corporate office in Orlando. The role requires fluent Spanish and preferred Portuguese, with on-site work and a 8:00 AM-5:00 PM schedule.

The ideal candidate is highly organized, customer-focused, and will handle records management, work orders, and routine bookkeeping while supporting multiple projects and ensuring confidentiality.

Qualifications

• Fluent Spanish required.
• Portuguese language skills preferred.
• High school diploma or GED required.
• 2–4 years of administrative/office support experience.
• Proficiency with MS Office applications.
• Experience with data entry, records management, and general office administration.

Responsibilities

• Answer incoming phone calls and direct inquiries.
• Respond to emails and provide administrative support to internal and external stakeholders.
• Enter, track, and maintain work orders and related records.
• Prepare reports, memos, letters, invoices, and other business documents.
• Maintain electronic and physical filing systems.
• Open, sort, distribute, and respond to correspondence.
• Order office supplies and support day-to-day office operations.
• Assist with records management and document retention.
• Perform basic bookkeeping and administrative tasks.
• Support multiple projects while meeting deadlines and service expectations.
• Provide professional customer service to visitors, vendors, and employees.

Skills

Fluent Spanish

Portuguese

Microsoft Office

Data entry

Records management

Customer service

Independent work

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Google Workspace

Famis 360

Job description

Position Summary

Beacon Hill is seeking a Bilingual Administrative Assistant to support daily office operations at a professional corporate office in Orlando. This role serves as a key point of contact for visitors, vendors, and internal teams while providing administrative support, records management, work order processing, and general office coordination. The ideal candidate is highly organized, customer-focused, and fluent in Spanish, with Portuguese language skills preferred.

Job Details

Job Type: Contract
Pay Rate: $20.00-$23.00/hour
Schedule: Monday-Friday, 8:00 AM-5:00 PM (30-minute lunch)
Work Arrangement: Fully Onsite
Language Requirement: Spanish Required; Portuguese Preferred

Key Responsibilities

• Answer incoming phone calls and direct inquiries appropriately
• Respond to emails and provide administrative support to internal and external stakeholders
• Enter, track, and maintain work orders and related records
• Prepare reports, memos, letters, invoices, and other business documents
• Maintain electronic and physical filing systems
• Open, sort, distribute, and respond to correspondence
• Order office supplies and support day-to-day office operations
• Assist with records management and document retention
• Perform basic bookkeeping and administrative tasks
• Support multiple projects while meeting deadlines and service expectations
• Provide professional customer service to visitors, vendors, and employees
• Maintain confidentiality of sensitive information

Systems & Tools

• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Google Workspace
• Famis 360

Qualifications

• Fluent Spanish language skills required
• Portuguese language skills preferred
• High school diploma or GED required
• 2-4 years of administrative, office support, receptionist, or customer service experience
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office applications
• Experience with data entry, records management, and general office administration
• Ability to work independently and manage multiple priorities
• Professional demeanor with strong customer service skills
• Ability to learn new systems and processes quickly

Equal Opportunity Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Legal Notice

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Company Offerings

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn More

Visit www.bhsg.com to learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Closing

We look forward to working with you!Beacon Hill. Employing the Future