Bilingual Admin & Executive Assistant - Onsite (Orlando)

Beacon Hill Staffing Group, LLC; Orlando (FL); On-site; USD 42,000 - 48,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Bilingual Administrative Assistant to support daily office operations in a professional corporate office in Orlando. The role requires fluent Spanish and preferred Portuguese, with on-site work and a 8:00 AM-5:00 PM schedule.

The ideal candidate is highly organized, customer-focused, and will handle records management, work orders, and routine bookkeeping while supporting multiple projects and ensuring confidentiality.

Qualifications

• Fluent Spanish required.
• Portuguese language skills preferred.
• High school diploma or GED required.
• 2–4 years of administrative/office support experience.
• Proficiency with MS Office applications.
• Experience with data entry, records management, and general office administration.

Responsibilities

• Answer incoming phone calls and direct inquiries.
• Respond to emails and provide administrative support to internal and external stakeholders.
• Enter, track, and maintain work orders and related records.
• Prepare reports, memos, letters, invoices, and other business documents.
• Maintain electronic and physical filing systems.
• Open, sort, distribute, and respond to correspondence.
• Order office supplies and support day-to-day office operations.
• Assist with records management and document retention.
• Perform basic bookkeeping and administrative tasks.
• Support multiple projects while meeting deadlines and service expectations.
• Provide professional customer service to visitors, vendors, and employees.

Skills

Fluent Spanish

Portuguese

Microsoft Office

Data entry

Records management

Customer service

Independent work

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Google Workspace

Famis 360

Job description

Beacon Hill Staffing Group is seeking a Bilingual Administrative Assistant to support daily office operations in a professional corporate office in Orlando. The role requires fluent Spanish and preferred Portuguese, with on-site work and a 8:00 AM-5:00 PM schedule.

The ideal candidate is highly organized, customer-focused, and will handle records management, work orders, and routine bookkeeping while supporting multiple projects and ensuring confidentiality.