Administrative Associate V

Texas A&M University; College Station (TX); On-site; USD 35,000 - 43,000; Full time

Job summary

Texas A&M University in College Station, TX seeks an Administrative Associate V to coordinate daily office activities, maintain records, greet visitors, and manage mail and supplies. The role supports finance, operations, and department administration while handling confidential information with discretion.

The position requires a high school diploma and 5 years of general office experience, with strong skills in word processing, spreadsheets, and databases.

Qualifications

• This role requires a high school diploma or equivalent and 5 years of general office/clerical experience.
• Proficiency with word processing, spreadsheets, and databases.

Responsibilities

• Coordinates daily office support activities and administrative interactions
• Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters
• Coordinates the maintenance of files, records, office supplies, or equipment
• Maintains office supply inventory and orders supplies as needed
• Answers main line and directs phone calls
• Acts as the point of contact for internal and external clients
• Distributes mail and responds to inquiries via email
• Provides general support to visitors
• Gather information for emergency response calls for on-call team
• Create invoices or requisitions and maintain fiscal/administrative records
• Provide travel support with gas/travel cards
• Back up for EHS finance/operations tasks
• Assist with departmental administration and contracts where needed
• Composes correspondence and assists with unit/program/project administration
• Maintain anniversaries and birthday databases; update IT directory

Skills

Word processing

Spreadsheets

Databases

Multitasking

Written communication

Analytical skills

Interpersonal skills

Organizational skills

Confidentiality

Independent work

Education

High school diploma or equivalent

Job description

Job Title

Administrative Associate V Agency Texas A&M University

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.

Administrative Support

• Coordinates daily office support activities and administrative interactions


• Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter


• Coordinates the maintenance of files, records, office supplies, or equipment


• Maintain office supply inventory and order office supplies as needed

Customer Service

• Answer EHS main line and direct phone calls


• Acts as the point of contact for internal and external clients


• Distribute mail


• Responds to departmental personnel and customer inquiries via email


• Provide general support to visitors


• Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call

Business Support

• Create invoices or requisitions for review to the Department of Finance for Operations


• Maintains fiscal and administrative records


• Provides travel support with gas and travel cards


• Serves as back up support for EHS based finance and operations tasks


• Assist with departmental administration


• May assist with administration of contracts and summary reports


• Composes correspondence


• Assists with administration of unit, program, or project


• Maintain work anniversaries and birthday databases


• Interacts with IT to update internal directory


• Assists with coordinating student worker tasks


• Makes recommendations for process improvements, administrative changes, or new initiatives

What You Need to Know

• Salary: $19.62/hour

Required Education and Experience

• High school diploma or equivalent combination of education and experience


• Five years of experience in general office or clerical work

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications


• Ability to multitask and work cooperatively with others


• Excellent written communication, analytical, interpersonal, and organizational skills


• Ability to work in a high stress environment


• Ability to work with sensitive information and maintain confidentiality


• Ability to work independently once given a project

Other Requirements and Factors

• This position is security sensitive


• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures


• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.