Administrative Associate V

Texas A&M University; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Texas A&M University-San Antonio seeks an Administrative Associate V to manage department records, payroll and budget transfers, and faculty travel. The role screens calls for the Department Chair, handles correspondence, and supports hiring processes, travel, and workload reporting.

The position requires a high school diploma or higher and five years of related experience, with strengths in word processing, spreadsheets, databases, and confidential data handling.

Qualifications

• High school diploma or higher.
• Five (5) years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.

Responsibilities

• Maintains records related to the activities of the department.
• Budgetary Processes such as payroll and budget transfers.
• Screens calls and makes appointments for the Department Chair.
• Handles correspondence and prepares reports and contracts.
• Maintains office equipment and assists in acquiring supplies for dept. needs.
• Maintains active files and assists in the processing of related program information.
• Assists with correspondence and maintenance of hiring files.
• Assists in the preparation of travel requests and vouchers.
• Prepares workload reports.
• Verifies schedules.
• Performs other duties as assigned.

Skills

Word processing

Spreadsheet

Database applications

Accounting

Multitasking

Written communication

Education

High school diploma or higher

Five years related experience

Job description

Job TitleAdministrative Associate V Agency Texas A&M University - San Antonio Department Department Of Educator & Leadership Preparation

Proposed Minimum SalaryCommensurate

Job LocationSan Antonio, Texas

Job TypeStaff

Job Description This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including budgetary activities (i.e. payroll, costing allocations, account maintenance, PMRs, etc.) preparing faculty travel requests, events, and vouchers; preparing faculty load reports and faculty course reassignments; and compiling reports that may be required by university administration or external agencies.

Responsibilities:

• Maintains records related to the activities of the department.
• Budgetary Processes such as payroll and budget transfers.
• Screens calls and makes appointments for the Department Chair.
• Handles correspondence and prepares reports and contracts.
• Maintains office equipment and assists in acquiring supplies for dept. needs.
• Maintains active files and assists in the processing of related program information.
• Assists with correspondence and maintenance of hiring files.
• Assists in the preparation of travel requests and vouchers.
• Prepares workload reports.
• Verifies schedules.
• Performs other duties as assigned.

Required Education and Experience:

• High school diploma or higher in related field.
• Five (5) years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of accounting and budgeting for department.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.

Summary of Employee Benefits:

www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.

The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.

Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting.

Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system.

Current employees should apply for jobs on the Internal Career site.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.