Administrative Associate I

Lifescience-Logistics; Clayton (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

LifeScience Logistics in Indiana is seeking an organized administrative professional to support reception and office operations. You will greet visitors, answer calls, process messages, and coordinate meetings with staff, while maintaining supplies and a tidy lobby.

The role requires excellent verbal and written English, strong prioritization, and courteous interpersonal skills. A college degree is preferred and at least two years in admin or customer service is recommended; background check and

Qualifications

• College degree preferred, but not required.
• Minimum 2 years administrative/reception or customer service experience.
• Excellent verbal and written communication skills.
• Strong interpersonal relationships with staff, peers, and customers.
• Ability to multitask and stay organized throughout the day.
• Professional dress is required.

Responsibilities

• Greet visitors and refer to appropriate staff with proper etiquette.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Schedule and coordinate meetings and conference calls.
• Maintain lobby, front desk, conference room, and library appearance.
• Process purchase orders and handle routine clerical tasks.
• Operate desk computer, fax, copier, and phones; use MS Office apps.
• Work with minimal supervision and perform other duties as assigned.

Skills

Administrative experience

Communication skills

Interpersonal skills

Multitasking

Professional presentation

Customer service

Education

College degree preferred

Tools

CQ Quality Management System

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

LifeScience Logistics is an equal opportunity employer. Candidates will not be hired based on their race, sex, color, religion or national origin. Reasonable accommodations are available for individuals with disabilities. We proudly support the employment of veterans and welcome applications from protected veterans and all qualified applicants.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

• Greet visitors and refer to appropriate staff members using proper office etiquette.
• Answer visitor’s questions and concerns professionally and courteously.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Maintain meeting schedule of conference room and library.
• Process purchase orders.
• Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
• Research, price, purchase, and monitor inventory of office equipment and supplies.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
• Schedule and coordinate meetings and conference calls.
• Arrange amenities for meetings and conferences as needed.
• Maintain appearance of the lobby, front desk, conference room, and library areas.
• Ability to work with minimal supervision.
• Other duties as assigned.

Qualifications and Job Specifications

• College degree preferred, but not required.
• A minimum of 2 years administrative/reception or customer service experience is preferred.
• Must possess excellent verbal and written communication skills.
• Exhibit exceptional interpersonal relationships with employees, peers, and customers.
• Ability to remain at assigned workstation for extended periods of time.
• Candidate must have strong emphases on organization and communication.
• Ability to multitask on a daily basis.
• Professional dress is required.

Technical Expertise

• Navigate through Quality Management System –CQ
• Ability to maintain and track budget/spending trends
• Experience with warehouse or supply chain environments is a plus
• Excellent verbal and written communication skills
• Clear and Professional diction in English

Additional Employment Requirements

• Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen)
• Must have a valid driver’s license.

Physical/Mental/Visual Demands

• Work is light to medium in nature with frequent walking to perform assigned tasks.
• Occasional lifting of 25 lbs. is required.

Working Conditions

• Activities occur both inside and outside.
• Hazardous conditions may exist, such as proximity to material handling equipment.

Equipment Operated

• Equipment: Desktop computer, fax machine, copier, desk phone, and cell phone
• Systems: CQ, MS Outlook, MS Excel, MS PowerPoint and MS Word