Administrative Associate IV (Outreach & PreCollege Programs)

Texas A&M International University; Laredo (TX); On-site; USD 16,000 - 23,000; Full time

Job summary

Texas A&M International University in Laredo, TX seeks an Administrative Associate IV to provide advanced administrative support within Outreach and PreCollege Programs. The role involves managing schedules, assisting with program operations, and ensuring confidentiality in handling sensitive information.

The position requires a high school diploma or GED, four years of related experience, and bilingual English-Spanish. Evening/weekend hours may be required, and on-campus presence is expected.

Qualifications

• Education – High school diploma or GED.
• Experience – Four years of related experience.
• Bilingual English-Spanish.

Responsibilities

• Provide advanced administrative support and may act as a personal assistant.
• Maintain office schedules and appointments.
• Researches and analyzes administrative requirements for programs or projects.
• Prepare and communicate policies and procedures.
• Assist in planning special events and meetings, including travel.

Skills

Bilingual English-Spanish

Office administration

Communication skills

Confidentiality

Multitasking

Education

High school diploma or GED

Tools

Word processing

Spreadsheet software

Database applications

Job description

Job Title: Administrative Associate IV (Outreach & PreCollege Programs)

Agency: Texas A&M International University

Department: Outreach and PreCollege Programs

Proposed Minimum Salary: $14.43 hourly

Job Location: Laredo, Texas

Job Type: Staff

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant.
• May maintain office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions.
• Explains, applies, interprets, and communicates policies and procedures.
• May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Assists in the planning of special events.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Organize and prepare data for reports for the University and the TRIO SSS program.
• Collaborate with internal and external offices and constituencies, including faculty and staff from other units and divisions and representatives.

Minimum Requirements

• Education – High school diploma or GED.
• Experience – Four years of related experience.
• Bilingual English-Spanish.

Knowledge and Abilities

• Knowledge of: Word processing, spreadsheet and database applications.
• Ability to: Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintain confidentiality.

Preferred Knowledge and Abilities

• Be proactive and be able to take initiative.
• Willingness to learn.
• Advocate on behalf of SSS STEM students for services.
• Familiarity with policies and issues affecting first generation, low-income and students with disabilities.
• Experience working with diverse populations.
• Familiarity with policies and issues affecting first generation, low-income and students with disabilities.
• Understanding TAMIU’s opportunities, requirements and procedures.

License/Professional Certification

None

Physical Requirements

General office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervise employees.

Other Requirements

• Evening and/or weekend hours may be required.
• Position requires on-campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $14.43/hourly

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.