Administrative Associate IV (College of Nursing & Health Science)

Texas A&M International University; Laredo (TX); On-site; USD 19,000 - 25,000; Full time

Job summary

Texas A&M International University seeks an Administrative Associate IV to provide advanced administrative support and clinical services in a campus clinic environment. The role may require evening/weekend hours and on-campus attendance.

Responsibilities include scheduling, policy interpretation, record management, event planning, and coordination of meetings and travel, with potential supervision of student workers on complex confidential matters.

Qualifications

• Education – High school diploma or GED.
• Experience – Four years of related experience.
• Ability to multitask and maintain confidentiality.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.

Responsibilities

• Provides advanced administrative support and clinical services work.
• May maintain office schedules and appointments.
• Assists in the development of office procedures, including complex or specialized functions.
• Explains, applies, interprets, and communicates policies and procedures.
• May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Assists in the planning of special events including the clinic.
• Make arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assist management in the supervision of student workers and support staff including processing complex confidential matters.

Education

High school diploma or GED

Tools

Word processing software

Spreadsheets

Database applications

Job description

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and clinical services work.
• May maintain office schedules and appointments.
• Assists in the development of office procedures, including complex or specialized functions.
• Explains, applies, interprets, and communicates policies and procedures.
• May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Assists in the planning of special events including the clinic.
• Make arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assist management in the supervision of student workers and support staff including processing complex confidential matters.

Additional Responsibilities

• Greets and assists clients with check-in/intake procedures.
• Directs visitors and clients to available services or program providers.
• Answers inquiries related to the clinic and available services.
• Assists with processing invoices or receipts and ordering clinic supplies.
• Creates clinical reports and provides data.

Minimum Requirements

Education – High school diploma or GED.

Experience – Four years of related experience.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintain confidentiality.

License/Professional Certification

None

Physical Requirements

General office environment.

Supervision of Others

This position generally does not supervise employees.

Other Requirements

Evening and/or weekend hours may be required.

Position requires on-campus, face-to-face interactions.

Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary

$14.43/hourly

Job Location

Laredo, Texas

Job Type

Staff

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.