Administrative Associate IV — Leadership Support & Events Remote

Montana Technological University; Butte (MT); Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Partial tuition waiver

Wellness program

3 weeks annual leave

Holidays

Job summary

Montana Technological University’s Highlands College seeks an Administrative Associate IV to provide advanced administrative support, coordinate daily operations, manage communications, and assist with events and budgets. This full-time role supports faculty, staff, and students in a fast-paced campus environment.

The ideal candidate has a high school diploma or equivalent, proficiency with Microsoft Office, strong communication, and organizational skills. Hybrid work days may be available.

Qualifications

• Minimum High School Diploma or equivalent.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear and concise written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to work independently and handle confidential information.
• Professional phone and email etiquette; capable of basic tasks (copying, scanning, faxing).
• Schedule in-person and online meetings using Outlook/Teams and document minutes.
• Ability to work with students, faculty, and the public with a positive attitude.

Responsibilities

• Provide advanced administrative support to Highlands College Leadership Team and Faculty.
• Oversee clerical and budget/purchasing transactions for Highlands College.
• Serve as Pearson Site Manager and proctor as needed.
• Coordinate campus events and manage communications and records.
• Assist students with administrative questions and direct inquiries.

Skills

Communication Skills

Organizational Skills

Customer Service

Time Management

Professional Etiquette

Teamplayer

Education

High School Diploma

Two- or Four-year degree in business/communications

Tools

Microsoft Office Suite

Job description

Montana Technological University’s Highlands College seeks an Administrative Associate IV to provide advanced administrative support, coordinate daily operations, manage communications, and assist with events and budgets. This full-time role supports faculty, staff, and students in a fast-paced campus environment.

The ideal candidate has a high school diploma or equivalent, proficiency with Microsoft Office, strong communication, and organizational skills. Hybrid work days may be available.