Student Affairs Admin & Events Coordinator (Hybrid)

Rocky Vista University LLC; United States; Hybrid; USD 28,000 - 31,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Vacation (2 weeks)

Sick Days

Paid Holidays

401(k) match

Job summary

Rocky Vista University in Billings, MT is hiring an Administrative Assistant for Student Affairs (Full-Time) to provide administrative support for the Office of Student Affairs. Responsibilities include handling calls, scheduling, expense reports, budgeting assistance, and coordinating events.

The role requires strong organizational and communication skills, confidentiality handling, and proficiency with MS Office and Google Workspace.

Qualifications

• High School Diploma or equivalent.
• At least two (2) years of clerical/office experience.
• Outstanding organizational and communication skills.
• Ability to handle high level confidential material with attention to detail.
• Proficiency with Windows, Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Google Sheets, Docs, Presentations.

Responsibilities

• Answer phone calls and emails and route to appropriate people.
• Manage expense reports and reimbursements for the Associate Dean of Student Affairs.
• Process purchasing requisitions and orders departmental supplies.
• Schedule appointments/meetings/interviews for the Student Affairs team.
• Track tutoring services and payroll for tutors.
• Assist budgeting process for the Office of Student Affairs.
• Take meeting minutes and distribute them accordingly.
• Coordinate travel arrangements and reimbursements.

Skills

Organizational skills

Communication skills

Confidentiality handling

Time management

Problem solving

Education

High School Diploma or equivalent

Associate or Bachelor’s Degree (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Windows OS

Google Sheets

Google Docs

Google Slides

Canvas

Job description

Rocky Vista University in Billings, MT is hiring an Administrative Assistant for Student Affairs (Full-Time) to provide administrative support for the Office of Student Affairs. Responsibilities include handling calls, scheduling, expense reports, budgeting assistance, and coordinating events.

The role requires strong organizational and communication skills, confidentiality handling, and proficiency with MS Office and Google Workspace.