Senior Administrative Coordinator - Campus Operations & Events

montanatechuniversity; Butte (MT); Hybrid; USD 23,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with employertribution

Partial tuition waiver

Wellness program

Possible remote work days

Job summary

Montana Technological University in Butte is seeking an Administrative Associate IV to support Highlands College leadership, faculty, staff and students. You will handle advanced administrative tasks, coordinate daily operations, manage communications, and assist with budgeting and purchasing processes.

The role requires strong communication, superb organizational skills, and the ability to work independently in a fast-paced, team-oriented environment.

Qualifications

• High School diploma or equivalent required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear and concise written and verbal communication.
• Excellent organizational and time-management skills.
• Ability to work independently and handle confidential information.
• Professional phone and email etiquette; basic tasks like copying, scanning, faxing.
• Schedule meetings using Outlook and Teams and document meeting minutes.
• Positive attitude when working with students, faculty and the public.

Responsibilities

• Provide advanced administrative support to Highlands College Leadership Team and Faculty.
• Oversee clerical and budget/purchasing transactions for Highlands College.
• Serve as Pearson Site Manager and proctor as needed.
• Organize campus events such as board meetings and career fairs.
• Assist students with administrative questions and campus directions.

Skills

MS Office

Communication skills

Organizational skills

Time management

Customer service

Phone & email etiquette

Outlook/Teams scheduling

Education

High School diploma or equivalent

2- or 4-year degree in business/office admin/communications

Tools

Outlook

Teams

Job description

Montana Technological University in Butte is seeking an Administrative Associate IV to support Highlands College leadership, faculty, staff and students. You will handle advanced administrative tasks, coordinate daily operations, manage communications, and assist with budgeting and purchasing processes.

The role requires strong communication, superb organizational skills, and the ability to work independently in a fast-paced, team-oriented environment.