Administrative Associate IV

montanatechuniversity; Butte (MT); Hybrid; USD 23,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with employertribution

Partial tuition waiver

Wellness program

Possible remote work days

Job summary

Montana Technological University in Butte is seeking an Administrative Associate IV to support Highlands College leadership, faculty, staff and students. You will handle advanced administrative tasks, coordinate daily operations, manage communications, and assist with budgeting and purchasing processes.

The role requires strong communication, superb organizational skills, and the ability to work independently in a fast-paced, team-oriented environment.

Qualifications

• High School diploma or equivalent required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear and concise written and verbal communication.
• Excellent organizational and time-management skills.
• Ability to work independently and handle confidential information.
• Professional phone and email etiquette; basic tasks like copying, scanning, faxing.
• Schedule meetings using Outlook and Teams and document meeting minutes.
• Positive attitude when working with students, faculty and the public.

Responsibilities

• Provide advanced administrative support to Highlands College Leadership Team and Faculty.
• Oversee clerical and budget/purchasing transactions for Highlands College.
• Serve as Pearson Site Manager and proctor as needed.
• Organize campus events such as board meetings and career fairs.
• Assist students with administrative questions and campus directions.

Skills

MS Office

Communication skills

Organizational skills

Time management

Customer service

Phone & email etiquette

Outlook/Teams scheduling

Education

High School diploma or equivalent

2- or 4-year degree in business/office admin/communications

Tools

Outlook

Teams

Job description

Job Title: Administrative Associate IV

Department: Highlands College

Employment Type: Full-Time

Rate: $18.191/HR

Highlands College is seeking a highly organized, detail-oriented, and proactive Administrative Associate to support our team and contribute to student and institutional success. This position provides advanced administrative support, including coordinating daily operations, managing communications, maintaining records, assisting with projects, and supporting faculty, staff, and students. The ideal candidate is a strong communicator, demonstrates excellent customer service, exercises sound judgment, and thrives in a fast-paced, team-oriented environment. Join Highlands College and be part of a team dedicated to providing quality education, developing skilled professionals, and supporting Montana’s workforce.

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Applications received by October 14, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

Duties

Duties include being the administrative assistant to the Highlands College Leadership Team and Faculty; and, also oversees all clerical and budget/purchasing transactions for all Highlands College employees/programs. Due to the fact that the Pearson Testing Center is also located in this building, this person will also be a Pearson Site Manager and proctor (as needed) for the site. This individual also oversees multiple employees including the Highlands College work study and Pearson Testing Center Personnel. This individual is also critical in organizing campus events including Industrial Advisory Board meetings (twice yearly), Highlands Trades and Tech Day (every fall), annual fundraising event (Golf Scramble every spring), our Highlands Exploration Day (spring), and this year our first Highlands College Career Fair (spring). This person also assists students with all administrative questions and gives direction to students and families who are on campus or visiting campus.

Required Qualifications

• Minimum High School Diploma or equivalent.
• Basic computer skills and proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear and concise written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to work independently and handle confidential information.
• Use professional phone and email etiquette, and handle basic tasks e.g. copying, scanning, and faxing.
• Schedule in-person and online meetings using Outlook and Teams application and document meeting minutes.
• Ability to work with students, faculty, and the public with a positive attitude.

Preferred Qualifications

• Two or four-year degree in business administration, office administration or communications.
• 1-3 Years of experience in administrative or clerical support role.

Physical Demands

• May be required to lift up to 25 pounds and walk moderate distances around campus, with or without reasonable accommodation.

For full consideration application materialsmust be complete.

Application Requirements

For full consideration application materials must be complete.

Any offer of employment is contingent upon a satisfactory criminal background check.

Equal Opportunity Employer Statement

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

Employment Eligibility

All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring.

• Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.

Veterans Employment Preference

To claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to [e-mail]. You must include the job title of the position in which you are applying.

Download Employment (Veteran's) Preference Form (PDF)

Request an Accommodation

To request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email [e-mail]

Why Work at Tech?

Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.

Benefits Package

In addition, Montana Tech offers an attractive benefits package* which includes:

• Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.
• Generous employer contribution toward monthly health care benefits worth $6.08 per hour.
• 5.9% retirement employer contribution for eligible employees
• 11 Holidays per year
• 3 weeks of Annual Leave to start
• Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.
• 6 credits of coursework free per year (fees not included)
• Life and Disability Insurance
• Reduced tuition for dependents after 4 months of employment for eligible employees
• Employee Assistance and a Wellness Program
• Optional Retirement Plan for eligible employees
• Possible remote work days with supervisor approval and eligible positions.

*Benefits are dependent on position type and terms and conditions of eligibility.

About Montana Tech

Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.