Financial Specialist III

East Texas A&M University; Commerce (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Tuition assistance

Health benefits package

Paid holidays & sick leave

TRS retirement program

Job summary

East Texas A&M University seeks a Financial Specialist III to manage complex accounts payable duties and coordinate disbursements across university divisions. You will ensure compliance with state policies and maintain accurate records using FAMIS, eProcurement, eTravel, and US Bank tools.

The role requires six years of related experience, strong data handling, and the ability to liaise with departments and vendors while protecting confidential information.

Qualifications

• High school diploma or equivalent; six years of related experience.
• Advanced knowledge of accounts payable practices and standards.
• Ability to multitask and handle confidential information.
• Experience with word processing, spreadsheets, and databases.

Responsibilities

• Administers all disbursements for divisions of the University. Ensures accuracy of information for reimbursement.
• Prepares vouchers per State Purchasing and related rules and regulations.
• Audits encumbrance documents using FAMIS, eProcurement, and eTravel systems.
• Maintains a filing system for accounts payable documents for quick retrieval.

Skills

Accounts payable

Financial transactions

Word processing

Spreadsheet

Database

Confidentiality

Education

High school diploma

Bachelor’s degree preferred

Tools

FAMIS

Laserfiche

eTravel

US Bank

Job description

Job TitleFinancial Specialist III Agency East Texas A&M University Department Financial Services Proposed Minimum SalaryCommensurate Job LocationCommerce, Texas Job TypeStaff

SUMMARY:

The Financial Specialist III, under general supervision, provides complex clerical, accounting, and customer service support duties for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.

DUTIES & RESPONSIBILITIES:

• Administers all disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement.
• Prepares all vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.
• Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and US Bank.

Under general supervision, leads the coordination of complex accounts payable reporting, audit preparation, and reconciliation activities; researches and analyzes transaction variances, prepares findings and supporting documentation, and works with departments to resolve discrepancies and maintain compliance with applicable regulations and university procedures. Reviews Oversight audit exceptions, researches applicable regulations, and coordinates corrective actions with departments. Manages the daily operations of the eProcurement system, working directly with the Accounts Payable Supervisor to resolve any issues. Inputs data into the cash disbursement system and verifies account balances are sufficient for payment. Maintains sub-ledgers on the cash disbursement system through data entries. Processes warrant cancellations and interagency transfer vouchers. Serves as primary contact for questions related to AggieBuy/Mane Market eProcurement system for accounts payable questions.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Six years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards.
• Ability to: Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Bachelor’s degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).

SUPERVISION OF OTHERS:

May supervise student workers.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.