Graduate Academic Advisor III

Texas A&M University Health Science Center; Bryan (TX); On-site; USD 54,000 - 68,000; Full time

Job summary

Texas A&M University Health Science Center seeks a Graduate Academic Advisor III to guide MD students on program requirements, academic progress, and career planning. The role manages student records, develops advising materials, and coordinates events to support student success.

Responsibilities include advising, coordinating the Peer Tutoring Program, and ensuring timely registration and progression toward degree completion.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three (3) years of related experience in higher education, advising or related fields.
• Master’s degree in education, counseling, or a related field preferred.
• Five (5) years of advising or related experiences is preferred.

Responsibilities

• Advises graduate students on program requirements and progress.
• Maintains accurate documentation of student records and progress.
• Coordinates advising events and programs.
• Manages enrollment and registration timelines each semester.
• Supports faculty on university processes and policies for graduate programs.

Skills

Word processing

Spreadsheets

Databases

Student records

Confidentiality

Communication

Organizational skills

Education

Bachelor’s degree or equivalent

Master’s degree preferred

3 years experience in higher education advising

Job description

Job Title

Graduate Academic Advisor III Agency Texas A&M University Health Science Center Department Medicine - Office Of Student Affairs

Proposed Minimum Salary

$4,537.50 monthly

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want The Graduate Academic Advisor III provides academic advising to MD students concerning their educational or career goals, academic requirements, and related personal concerns. Manages student records, develop advising materials, and coordinate events. May also advise student organizations and support program coordination.

What you need to know

Salary: $54,450 to $68,330

Travel: This position may require occasional travel.

Schedule: This position may require work beyond normal office hours and/or work on weekends.

Responsibilities

Graduate Student Advising

• Advises graduate students on programmatic requirements and academic processes
• Collaborates with students to establish realistic goals, provides outreach, communicates important dates and deadlines, and offers necessary resources
• Manages the accurate documentation of graduate students and their academic progress
• Reviews academic records and refers to academic support services
• Monitors student progress and degree requirements
• Tracks and monitors residency interviews
• Verifies completion of degree requirements
• Advise students on both clerkship and elective schedules

Graduate Advising Support

• Develops and maintains advising materials and resources for students
• Meets with and refers students to available resources and departments
• Holds group and class meetings as well as individual appointments
• Maintains records of student contacts
• Coordinates advising events and programs
• Coordinates the Peer Tutoring Program
• Plans and organizes annual elective fair
• Assists in developing and implementing advising policies and procedures
• Provides guidance to faculty on university processes and policies for graduate programs
• Evaluates and improves advising practices based on department and student feedback and program outcomes

Schedule & Registration Management

• Assures students are registered each semester within set timelines
• Assists students with adds/drops, withdrawals, and changes of curriculum
• Manage enrollment rosters (LOA, adjusting grad year, transitioning between programs)
• Performs other duties as assigned

Qualifications

Required Education and Experience

• Bachelor’s degree or an equivalent combination of education and experience
• Three (3) years of related experience in higher education, advising or related fields

Preferred Qualifications

• Master’s degree in education, counseling, or a related field
• Five (5) years of advising or related experiences

Experience advising or coordinating for health professions education programs

• Experience advising or coordinating for health professions education programs

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Knowledge of student information systems, degree planning, and degree audits
• Ability to multitask and work cooperatively with others
• Ability to present information clearly and concisely
• Ability to work with sensitive information and maintain confidentiality
• Excellent written communication, analytical, interpersonal, and organizational skills

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to offer conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Equal Opportunity

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.