Administrative Associate III

United Pentecostal Church International; Weldon Spring (MO); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Medical with HSA

Dental

Vision

Life and AD&D

Long Term Disability

Deferred Compensation

Paid Time Off

Paid Holidays

Wellness Programs

Employee Assistance Programs

Supplemental Insurance

Job summary

United Pentecostal Church International is seeking an Administrative Associate III (Finance Secretary) within Global Missions in Weldon Spring, MO. This full‑time, hourly position assists daily to annual financial tasks, donor inquiries, and coordination with the GM Secretary and Finance Team.

Key duties include voucher processing, data entry, file management, payroll-related tasks, and handling W-2/1099 processes, audits, and tax documentation. Competitive benefits provided.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Responsibilities

• Voucher and disburse approved funds daily by EFT, wire transfer, or check.
• Match up checks with processed requisitions and provide copies for mailing.
• Provide copies of reimbursement or advance expense vouchers with receipts.
• Data entry of transfers and chargebacks under supervision.
• File requisitions and other financial records and statements.
• Keep up spreadsheet for R-1 visas and prepare checks for deposit.
• Process New Missionary Applications, Missionary upgrades, Short Term payroll, and Canada Batch.
• Process love offering reports and disburse designated contributions.
• Prepare and mail estimated tax documents under supervision.
• Scan and save Missionary Files and manage archival documents.
• Work with UPCI auditors to provide requested information.
• Assist with W-2 and 1099 gathering and mailing.
• Review taxable income for Missionaries.
• Pay AD&D, Extra Life and Ministerial Dues.
• Process returned checks/transactions due to insufficient funds.
• Coordinate login setups for GM secured website access.
• Scan daily work and shred old files after audits.
• Inbound/Outbound/Deputation Orientation for GM software.
• Assist GM Secretary with receipts and GMAC/Amex/Visa coding.

Skills

Excellent communication

Customer service

Organizational skills

Time management

Analytical thinking

Problem solving

Prioritization

Stress management

Microsoft Office

Education

High school diploma or equivalent

Two years related experience

Tools

Microsoft Office Suite

Job description

Job Details

Job Location: Weldon Spring, MO 63304, Position Type: Full Time, Salary Range: $18.02 - $26.67 Hourly, Job Category: GM - Global Missions, Starting Range: $18.02/hourly to $20.73/hourly.

Benefits

Medical (with HSA option), Dental, Vision, Life and AD&D; Long Term Disability; Deferred Compensation program; Paid Time Off; Paid Holidays; Wellness Programs; Employee Assistance Programs; and Supplemental Insurance.

The United Pentecostal Church International is currently recruiting for the position of Administrative Associate III (Finance Secretary) within Global Missions. The purpose of this position is to assist with daily, monthly, quarterly, and annual financial work within Global Missions, respond to missionary and donor inquiries, and assist the GM Secretary and Finance Team as needed.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Voucher and disburse approved funds daily by direct deposit (EFT), wire transfer, or check, for requisitions or bills as needed.
• Match up checks with processed requisitions and give copies to Mail Secretary for mailing.
• Provide copies of Reimbursement or Advance Expense Vouchers from all Global Missions personnel and committees to Finance with all attached receipts and documents as needed.
• Data entry of transfers and chargebacks under the supervision of Executive Assistant and Financial Secretary.
• File requisitions and other financial records and statements.
• Keep up spreadsheet for R-1 visas, prepare checks for deposit, and prepare requisitions.
• Processing of New Missionary Applications, Missionary upgrades, Short Term Missions payroll, and Canada Batch
• Processing of love offering reports to missionaries monthly and disbursing special designated contributions.
• Making and mailing copies of estimated tax documents and filing the same under the supervision of Executive Assistant.
• Scan two years previous Missionary Files to be saved in Laserfiche and shredded and move previous year to replace files.
• Work with the UPCI auditors to provide requested information for required documents.
• Help Executive Assistant with W-2 and 1099 gathering of information and coordinate mailing out of W-2’s and 1099’s.
• Review taxable income for Missionaries.
• Pay AD&D, Extra Life and Ministerial Dues.
• Process checks/EFT/CC that have been returned to the division for insufficient funds and other problem checks.
• Coordinate login setups for GM secured website for access to projects.
• Scan daily work as needed & shred old after audit.
• Inbound, Outbound and Deputation Orientation training on GM software.
• Work with GM Secretary Credit Card Receipts and all GMAC AMEX & Visa coding for GMAC.

Qualifications

Minimum Training and Experience Required

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• High school diploma or equivalent.
• At least two years related experience required.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.