Administrative Associate III

Texas A&M University System; Kingsville (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Texas A&M University-Kingsville seeks an Administrative Associate III to provide advanced administrative support for the Department of Military Science (ROTC). You will maintain records, coordinate scheduling, and serve as a liaison on administrative policies and procedures, ensuring smooth day-to-day operations and confidential handling of information.

Responsibilities include assisting with course scheduling, faculty loads, and staff searches, while supporting special events and travel

Qualifications

• High school diploma or equivalent is required.
• Three years of related experience are required.
• Familiarity with U.S. Army or military administrative processes preferred.

Responsibilities

• Provides advanced administrative support and maintains office schedules and appointments.
• Maintains fiscal, administrative, and academic records and coordinates files and office materials.
• Assists with course scheduling, faculty loads, and student registration processes.

Skills

Word processing

Spreadsheets

Databases

Education

High school diploma or equivalent

Job description

Job Title

Administrative Associate III

Agency

Texas A&M University - Kingsville

Department

College of Education & Human Performance

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University-Kingsville

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

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Position Overview

Works under general supervision and provides advanced administrative support for the Department of Military Science (ROTC). Maintains fiscal, administrative, and academic records and supports office operations, scheduling and department activities. Serves as a liaison between ROTC and the University regarding administrative policies and procedures. Assists with course scheduling, faculty loads, student registration permits, and faculty/staff searches.

Essential Duties and Responsibilities

Administrative Support

• Provides advanced administrative support and maintains office schedules and appointments.
• Researches and analyzes administrative requirements for programs or projects and provides technical information on procedures, services, and programs.
• Assists in developing office procedures, including complex or specialized functions; explains, applies, interprets, and communicates policies and procedures and may monitor compliance.

Records and Office Operations

• Maintains fiscal, administrative, and academic records; verifies, processes, and reviews forms, reports, tables, and other documents.
• Coordinates maintenance of files, records, office supplies, equipment, and office reference materials, including online materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.

Academic and Personnel Support

• Assists with course scheduling, faculty loads, and lifting student permits for registration.
• Assists with faculty and staff searches.
• May assist management with student workers and support staff, including handling complex confidential matters.

Academic and Personnel Support

• Assists with course scheduling, faculty loads, and lifting student permits for registration.
• Assists with faculty and staff searches.
• May assist management with student workers and support staff, including handling complex confidential matters.

Communication and Coordination

• Serves as a general liaison between ROTC and the University on administrative policies and procedures.
• Assists in planning special events and arranging meetings, appointments, conferences, and travel.
• May coordinate facilities, equipment, and food for meetings, seminars, and other special events.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualifications

Required Education

High school diploma or equivalent combination of education and experience.

Required Experience

Three years of related experience.

Preferred qualifications

Familiarity with U.S. Army or military administrative processes, procedures, and organizational operations. Previous experience providing administrative support in a military, Army ROTC, or other military-affiliated educational environment preferred.

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to handle sensitive information and maintain confidentiality.

Other Requirements

• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment for internal and external constituents.
• This position requires compliance with state and federal laws/codes and Texas