Administrative Coordinator

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 50,000 - 55,000; Full time

Job summary

Virginia Tech's Military Science Department (ROTC Army) seeks an Administrative Coordinator to provide office supervisory support to the department head, faculty, staff and students. You will handle purchasing, budgeting, financial management, event coordination, facility scheduling, and general administrative duties.

The role requires discretion with sensitive information, strong Microsoft Office skills, ability to work independently, and excellent communication across diverse groups.

Qualifications

• Experience providing administrative support in a professional office environment.
• Experience handling sensitive and confidential information and documents with discretion.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Experienced in understanding, interpreting, and applying policies and procedures in a professional setting.
• Able to work independently with minimal supervision.
• Effectively work and communicate with diverse groups of people.
• Strong ability to prioritize responsibilities and manage multiple tasks simultaneously.
• Self-motivated, responsible, and dependable professional.
• Excellent communication, customer service, and interpersonal skills.

Skills

Administrative support

Confidential information handling

Microsoft Office

Policy interpretation

Independent work

Diversity & communication

Task prioritization

Reliability

Interpersonal skills

Job description

Job Description

The Military Science Department (ROTC Army) recruits, trains and develops leadership skills in students as they prepare for service as U.S. Army Officers. The Administrative Coordinator assists with this mission by providing administrative office supervisory support to the department head, faculty, staff and students in the Military Science Department, including purchasing, budgeting, financial management, sponsored project administration, event coordination, facility scheduling, and other general administrative duties. This position works directly with Army ROTC active duty professors, federal civilian employees, and federal government contractors as the department’s primary university liaison to the College of Liberal Arts and Human Sciences staff, Registrar’s office, Bursar’s office, Financial Aid Office, and other Virginia Tech colleges and departments; to also include Facilities, Surplus Property, Fixed Assets, Central IT, Network Infrastructure & Services, Office of Sponsored Programs, Hokie Passport Office, Parking Services, Naval and Air Force ROTC departments, the Virginia Tech Foundation and the Virginia Tech Corps of Cadets. Additionally, the Administrative Coordinator provides backup and assistance to other staff members in the department, provides school support for in-person and web-based inquiries about the department, and schedules faculty and student meetings, as necessary

Required Qualifications

• Experience providing administrative support in a professional office environment
• Experience handling sensitive and confidential information and documents with discretion
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook
• Experienced in understanding, interpreting, and applying policies and procedures in a professional setting
• Able to work independently with minimal supervision
• Effectively work and communicate with diverse groups of people
• Strong ability to prioritize responsibilities and manage multiple tasks simultaneously
• Self-motivated, responsible, and dependable professional
• Excellent communication, customer service, and interpersonal skills

Preferred Qualifications

• Experience in office management and/or supervisory roles
• Working knowledge of university policies and procedures
• Experience working in an academic environment and supporting students
• Knowledge of university forms
• Experience using the Virginia Tech Banner System
• Knowledge of the Family Educational Rights and Privacy Act (FERPA)
• Strong understanding of higher education administrative operations and student support services

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with experience: $50,000 to $55,000

Hours per week

40

Review Date

10/9/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is aninclusive communitydedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eightundergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, andHonors College.The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerousExtension officesandresearch institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Branden Kingat [e-mail] regular business hours at least 10 business days prior to the event.