Administrative Coordinator I

Texas A&M University System; Kingsville (TX); On-site; USD 39,000 - 56,000; Full time

Job summary

Texas A&M University-Kingsville is seeking an Administrative Coordinator I to provide comprehensive support to the Student Care, Advocacy, and Wellness office in Kingsville, TX. You will serve as a primary contact for students, coordinate referrals, track case progress, and help manage outreach and wellness initiatives.

The role involves handling confidential records, preparing materials, coordinating events, and collaborating with campus partners to promote student success and well-being.

Qualifications

• Bachelor's degree from an accredited institution.
• Two (2) years of progressive experience in administrative/support roles.

Responsibilities

• Provide administrative support for the Student Care, Advocacy, and Wellness office, including scheduling, correspondence, records, and office activities.
• Serve as the first point of contact for students and visitors, providing information and referrals with professional customer service.
• Maintain confidential student records in accordance with laws and university policies.
• Prepare reports, presentations, and materials; coordinate purchasing, travel, and budget tracking as needed.
• Coordinate referrals, appointments, follow-up communications, and resource connections for student support services.
• Plan, coordinate, and assess wellness programming, workshops, and campus outreach events.
• Collaborate with students, faculty, staff, and community partners to enhance campus resources.

Education

Bachelor's degree

Job description

Job Title

Administrative Coordinator I

Agency

Texas A&M University - Kingsville

Department

Student Success

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University-Kingsville TAMUK, the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region. Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here .

Position Overview

The Administrative Coordinator for Student Care, Advocacy, and Wellness provides comprehensive administrative, operational, and programmatic support for the Student Care and Advocacy office. This position serves as a primary point of contact for students, faculty, staff, and community partners; supports case management and outreach initiatives; coordinates office operations; and assists with wellness programming and student engagement efforts that contribute to student success, retention, and well-being.

Essential Duties and Responsibilities

Administrative Operations

• Provide administrative support for the Student Care, Advocacy, and Wellness office, including scheduling appointments, managing correspondence, maintaining records, and coordinating office activities.
• Serve as the first point of contact for students and visitors, providing information, referrals, and customer service in a professional and compassionate manner.
• Maintain confidential student records and documentation in accordance with applicable laws, regulations, and university policies.
• Prepare reports, presentations, meeting materials, and correspondence.
• Coordinate purchasing, travel arrangements, budget tracking, and other administrative processes as assigned.
• Monitor office email accounts, phone lines, and electronic communication systems.

Student Care and Advocacy Support

• Support Student Care, Advocacy, and Wellness initiatives by coordinating referrals, appointments, follow-up communications, and resource connections.
• Assist with case management tracking, data collection, and documentation procedures.
• Coordinate meetings and communications with campus and community partners involved in student support services.
• Maintain and update resource directories and referral information for students.

Wellness Programming and Outreach

• Assist the Assistant Director for Student Care, Advocacy, and Wellness with the planning, coordination, implementation, and assessment of wellness programming, outreach initiatives, campus presentations, awareness campaigns, and resource promotion efforts that support student care, advocacy, engagement, and overall student success.
• Assist with the development and promotion of educational programs, workshops, and awareness events.
• Coordinate event logistics, including scheduling, reservations, materials, marketing, and participant communication.
• Support campus outreach efforts through presentations, tabling events, student engagement activities, and digital communications.
• Track participation and assessment data to evaluate program effectiveness and support continuous improvement efforts.

Collaboration and Communication

• Collaborate with students, faculty, staff, and external partners to support student needs and enhance campus resources.
• Represent the office at university events, committees, and outreach activities as assigned.
• Assist in developing communication materials, social media content, newsletters, and promotional resources.
• Foster a welcoming, supportive, and student-centered environment.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned

• Participate in departmental, divisional, and university meetings and training activities.
• Support special projects and initiatives related to student success, retention, and campus care networks.

Qualifications

Required Education

Bachelor's degree from an accredited institution.

Required Experience

• Two (2) years of progressi