Administrative Associate III

Texas A&M University - Kingsville; Kingsville (TX); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Texas A&M University–Kingsville offers an Administrative Associate III role in the Department of Military Science (ROTC). You will provide advanced administrative support, maintain schedules, and manage academic and fiscal records while assisting with course scheduling, student registrations, and faculty/staff searches.

Under general supervision, you will serve as a liaison between ROTC and the University on policies and procedures, planning meetings and travel, and coordinating events and

Formación

• High school diploma or equivalent required.
• Three years of related administrative experience.
• Preferred familiarity with U.S. Army or military administrative processes.

Responsabilidades

• Provides advanced administrative support and maintains office schedules and appointments.
• Maintains fiscal, administrative, and academic records; assists with course scheduling and registration.
• Assists with faculty loads, student registration permits, and faculty/staff searches.
• Serves as a liaison between ROTC and the University on policies and procedures.
• Plans meetings, travel, and events; coordinates facilities and equipment as needed.

Conocimientos

Word processing

Spreadsheets

Databases

Educación

High school diploma or equivalent

Descripción del empleo

Job Title Administrative Associate III Agency Texas A&M University - Kingsville Department College of Education & Human Performance

Proposed Minimum Salary Commensurate

Job Location Kingsville, Texas

Job Type Staff

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here.

Position Overview

Works under general supervision and provides advanced administrative support for the Department of Military Science (ROTC). Maintains fiscal, administrative, and academic records and supports office operations, scheduling, and departmental activities. Serves as a liaison between ROTC and the University regarding administrative policies and procedures. Assists with course scheduling, faculty loads, student registration permits, and faculty/staff searches.

Essential Duties and Responsibilities

Administrative Support

Provides advanced administrative support and maintains office schedules and appointments. Researches and analyzes administrative requirements for programs or projects and provides technical information on procedures, services, and programs. Assists in developing office procedures, including complex or specialized functions; explains, applies, interprets, and communicates policies and procedures and may monitor compliance.

Records and Office Operations

Maintains fiscal, administrative, and academic records; verifies, processes, and reviews forms, reports, tables, and other documents. Coordinates maintenance of files, records, office supplies, equipment, and office reference materials, including online materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

Academic and Personnel Support

Assists with course scheduling, faculty loads, and lifting student permits for registration. Assists with faculty and staff searches. May assist management with student workers and support staff, including handling complex confidential matters.

Communication and Coordination

Serves as a general liaison between ROTC and the University on administrative policies and procedures. Assists in planning special events and arranging meetings, appointments, conferences, and travel. May coordinate facilities, equipment, and food for meetings, seminars, and other special events.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualifications

Required Education

High school diploma or equivalent combination of education and experience.

Required Experience

Three years of related experience.

Preferred qualifications

Familiarity with U.S. Army or military administrative processes, procedures, and organizational operations. Previous experience providing administrative support in a military, Army ROTC, or other military-affiliated educational environment preferred.

All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to handle sensitive information and maintain confidentiality.

Other Requirements

This position is security sensitive. This position will require export-control authorization prior to starting employment. Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment for internal and external constituents. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values

• TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan.

More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX

TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff.

More information on 4DX can be found here.

Caring Campus

TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment.

More information on Caring Campus can be found here.

Compensation & Benefits

Compensation

Commensurate with experience. Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages.

In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

• Insurance: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
• Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Employee Tuition Assistance Program Book scholarships Public Service Loan Forgiveness
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave: 8+ hours of vacation per month 8 hours of sick leave per month 8 hours of paid Birthday leave 12-15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Equal Opportunity/Veterans/Disability Employer

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.