Administrative Associate II: Projects & Budget Lead

Dexian; North Carolina; On-site; USD 42,000 - 56,000; Full time

Job summary

Dexian is seeking an Administrative Associate II to support department operations with confidential tasks and independent judgment. The role includes preparing documents, coordinating communications, managing records, and assisting with budget activities and meetings.

You will screen mail, organize files, prepare reports, and act as a liaison with internal and external contacts. Strong MS Office skills and attention to detail are essential for success in this fast-paced office environment.

Qualifications

• Two years of postsecondary education or equivalent clerical knowledge.
• Two years of secretarial/clerical experience.
• Proficiency with MS Office Suite at intermediate to advanced level.
• Excellent customer service and communication skills.
• Ability to manage time-sensitive projects with urgency.
• Strong attention to detail and accuracy.

Responsibilities

• Complete moderately complex administrative assignments and resolve routine issues.
• Prepare documents, spreadsheets, presentations, letters, and reports.
• Screen and route mail and documents and determine responses.
• Organize and maintain files, records, and manuals.
• Compile data and assist with regular and special reports.
• Review reports and identify significant changes or omissions.
• Maintain, review, and reconcile department budget records.
• Prepare budget projections and recommendations.
• Handle confidential and sensitive information.
• Explain new policies and procedures via interdepartmental memoranda.
• Schedule appointments and meetings and prepare materials.
• Respond to inquiries and communicate information to staff and external contacts.
• Serve as liaison with internal and external agencies.
• Arrange conferences and travel.
• Attend meetings to take minutes or provide information.
• Support projects and coordinate teams through completion.

Skills

Customer service

Time management

Attention to detail

Communication

Judgment and problem solving

Education

Two years postsecondary education in secretarial/business

Tools

Microsoft Excel

MS Office Suite

Job description

Dexian is seeking an Administrative Associate II to support department operations with confidential tasks and independent judgment. The role includes preparing documents, coordinating communications, managing records, and assisting with budget activities and meetings.

You will screen mail, organize files, prepare reports, and act as a liaison with internal and external contacts. Strong MS Office skills and attention to detail are essential for success in this fast-paced office environment.