Administrative Associate II

Dexian; North Carolina; Presencial; USD 42.000 - 56.000; Jornada completa

Descripción de la vacante

Dexian is seeking an Administrative Associate II to support department operations with confidential tasks and independent judgment. The role includes preparing documents, coordinating communications, managing records, and assisting with budget activities and meetings.

You will screen mail, organize files, prepare reports, and act as a liaison with internal and external contacts. Strong MS Office skills and attention to detail are essential for success in this fast-paced office environment.

Formación

• Two years of postsecondary education or equivalent clerical knowledge.
• Two years of secretarial/clerical experience.
• Proficiency with MS Office Suite at intermediate to advanced level.
• Excellent customer service and communication skills.
• Ability to manage time-sensitive projects with urgency.
• Strong attention to detail and accuracy.

Responsabilidades

• Complete moderately complex administrative assignments and resolve routine issues.
• Prepare documents, spreadsheets, presentations, letters, and reports.
• Screen and route mail and documents and determine responses.
• Organize and maintain files, records, and manuals.
• Compile data and assist with regular and special reports.
• Review reports and identify significant changes or omissions.
• Maintain, review, and reconcile department budget records.
• Prepare budget projections and recommendations.
• Handle confidential and sensitive information.
• Explain new policies and procedures via interdepartmental memoranda.
• Schedule appointments and meetings and prepare materials.
• Respond to inquiries and communicate information to staff and external contacts.
• Serve as liaison with internal and external agencies.
• Arrange conferences and travel.
• Attend meetings to take minutes or provide information.
• Support projects and coordinate teams through completion.

Conocimientos

Customer service

Time management

Attention to detail

Communication

Judgment and problem solving

Educación

Two years postsecondary education in secretarial/business

Herramientas

Microsoft Excel

MS Office Suite

Descripción del empleo

Position Summary

The Administrative Associate II performs complex, confidential administrative duties that support departmental operations and help maintain efficient office functions. This role uses independent judgment to resolve routine issues, make recommendations, coordinate communications, manage records, support budget activities, and assist with meetings and special projects.

Key Responsibilities:

• Complete moderately complex administrative assignments, resolve routine issues, and make recommendations using established procedures.
• Prepare documents, spreadsheets, presentations, letters, statements, memoranda, reports, and other correspondence.
• Screen and route mail and documents, determining appropriate responses or items requiring leadership attention.
• Organize and maintain files, records, reports, correspondence, procedural manuals, directives, and related documentation.
• Compile and summarize data and assist with regular and special reports requiring data analysis and evaluation.
• Review reports, compare information against source documents, and identify significant changes, errors, or omissions.
• Maintain, review, and reconcile departmental budget records.
• Prepare budget projections and recommendations based on instructions and established procedures.
• Handle confidential and sensitive information in support of administrative activities.
• Explain new or revised policies and procedures through interdepartmental memoranda as needed.
• Schedule appointments and meetings and prepare materials and documents for meetings.
• Respond to questions regarding departmental activities and communicate information to staff members and internal and external contacts.
• Serve as a liaison with internal and external agencies and make appropriate referrals.
• Make arrangements for conferences and travel.
• Attend meetings as requested to take minutes or provide information.
• Support department and organization-wide projects, including serving as a project lead and coordinating teams through completion.

Required Qualifications:

• Two years of postsecondary education in secretarial science, business, or a related field, or equivalent knowledge of clerical and accounting principles and practices.
• Two years of related secretarial or clerical experience.
• Experience administering office functions related to office management, communications, and budgetary or accounting activities.
• Proficiency with MS Office Suite and other office applications at an intermediate to advanced level.
• Knowledge of office procedures, with demonstrated testing proficiency of at least 90% at the intermediate level.
• Excellent customer service and telephone communication skills.
• Ability to build rapport with internal and external customers.
• Ability to prioritize workloads and manage time-sensitive projects with a sense of urgency.
• Strong attention to detail and accuracy.
• Ability to exercise judgment, resolve routine problems, and make recommendations.
• Ability to seek guidance when information or direction is unclear.
• Receptiveness to feedback.
• Professionalism, teamwork, dependable attendance, and willingness to take on additional assignments.

Preferred Qualifications:

• Willingness to assist others during periods of reduced workload.
• Interest in expanding skills and taking on stretch assignments.
• Ability to understand how departmental work affects broader organizational operations and interacts with other departments.
• Experience leading departmental or organization-wide projects and coordinating teams through completion.

Why This Opportunity May Be Appealing:

• Perform a varied range of administrative, communications, records, reporting, and budget-support responsibilities.
• Apply judgment and work with general direction on new assignments while managing routine work independently.
• Support confidential and sensitive administrative activities.
• Collaborate with internal and external contacts across departmental functions.
• Develop skills through additional assignments, stretch opportunities, and project leadership responsibilities.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.