Administrative Associate II – Office Operations & Budget Support

System One, Inc.; Clayton (NC); On-site; USD 37,000 - 41,000; Full time

Job summary

System One, Inc. seeks an Administrative Associate II to perform a range of confidential administrative duties in Clayton, North Carolina. This onsite role supports department operations, handles complex tasks, budgets, and scheduling with a focus on accuracy and discretion.

You will use MS Office extensively, prepare reports, coordinate travel, and maintain organized files while providing professional service to internal and external stakeholders. Strong organizational skills are essential.

Qualifications

• Two years of post-secondary education in secretarial/clerical area or related business field.
• Two years of related secretarial/clerical experience.
• Excellent customer service skills.
• Ability to prioritize workload with a sense of urgency for time sensitive projects.
• Proficiency in Microsoft Office Suite with intermediate to advanced skills.

Responsibilities

• Perform administrative duties of a complex and confidential nature to support departmental activities and maintain office efficiency.
• Handle moderately complex assignments requiring judgment and routine recommendations.
• Use word processing, spreadsheet and presentation applications.
• Screen and route mail and documents; determine responses or escalate to supervisor as needed.
• Organize and maintain files and records; keep manuals and directives up to date.
• Compile data and assist in preparing regular and special reports; check against source documents.
• Maintain and reconcile departmental budgetary records and assist with projections.
• Process confidential information in support of administrative activities.
• Prepare letters and inter-departmental memoranda; assist with policies and procedures.
• Arrange appointments and meetings; liaise with staff and external agencies; arrange conferences and travel; may take minutes.

Skills

Microsoft Office

Customer service

Communication skills

Time management

Attention to detail

Education

Two years post-secondary education in secretarial/science or related business field

Tools

Microsoft Office Suite

Job description

System One, Inc. seeks an Administrative Associate II to perform a range of confidential administrative duties in Clayton, North Carolina. This onsite role supports department operations, handles complex tasks, budgets, and scheduling with a focus on accuracy and discretion.

You will use MS Office extensively, prepare reports, coordinate travel, and maintain organized files while providing professional service to internal and external stakeholders. Strong organizational skills are essential.