Administrative Associate I

University Of Nebraska Medical Center; Omaha (NE); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Nebraska Medical Center in Omaha is seeking an experienced executive assistant to the Chair of Orthopaedics. You will manage complex schedules, coordinate domestic and international travel, and prepare a wide range of correspondence with accuracy and professionalism.

Responsibilities include coordinating promotion and tenure processes, faculty recruitment, faculty evaluations, events and retreats, and developing departmental newsletters, publications, and presentations in

Qualifications

• 6 years of increasingly responsible administrative support experience.

Responsibilities

• Provide high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics.
• Manage complex daily schedules and coordinate domestic and international travel.
• Prepare, edit, and transcribe a wide range of correspondence with accuracy and professionalism.
• Coordinate promotion and tenure processes, faculty recruitment, and faculty evaluations.
• Support departmental and resident events, symposiums, and retreats including visits from guests and speakers.
• Develop, edit, and publish departmental newsletters, publications, manuscripts, and presentations.

Skills

Interpersonal skills

Problem-solving

Communication

Organization

Education

High School education

Bachelor's degree (business related)

Tools

Microsoft Excel

Microsoft Exchange

Microsoft Project

Microsoft Word

Microsoft PowerPoint

SAP

EPIC Medical Record system

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Position Summary

Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.

Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.

Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.

Qualifications

• Required Education: High School education or equivalent (six years related post‑high school education/experience considered).
• Required Experience: 6 years of increasingly responsible administrative support experience.
• Required Computer Applications: Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint.
• Required Other Computer Applications: Transcription Module.
• Required Knowledge, Skills & Abilities:
  • Excellent interpersonal and problem‑solving skills; ability to communicate orally and in writing with individuals at all levels.
  • Ability to work in a fast‑paced environment, handle multiple projects, and coordinate activities for the department chair.
  • High degree of integrity, flexibility, reliability, and dependability.
  • Discretion in handling confidential and sensitive information.
  • Advanced knowledge of organizational and office management.
  • Self‑discipline, motivation, and independence.
  • Up‑to‑date understanding of the entire institution.

Preferred Qualifications

• Preferred Education: Bachelor's degree or equivalent (business related).
• Preferred Experience: Experience in a medical or academic environment as a chair’s executive assistant or as an executive assistant in a corporate environment.
• Preferred Computer Applications: SAP.
• Preferred Other Computer Applications: EPIC Medical Record system.

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.