Administrative Assistant, Orthopaedics

State University of New York at Buffalo; New York (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits program

Job summary

A leading educational institution in New York is seeking a full-time Administrative Assistant to support the Department of Orthopaedics. The ideal candidate will have strong communication and organizational skills, a high school diploma, and experience in administrative roles, preferably within an academic or healthcare setting. This role includes managing faculty timecards and assisting with departmental activities. Competitive salary range is $40,000 – $50,000.

Qualifications

• Must have administrative support experience in an academic environment.
• Experience in healthcare is a plus.

Responsibilities

• Manage faculty timecards for Chair approval.
• Assist tracking academic performance for annual review.
• Document attendance and generate reports.
• Provide clerical support for various departmental activities.

Skills

Effective communication

Detail-oriented

Organizational skills

Multitasking

Prioritization

Education

High School Diploma or equivalent

Job description

Overview

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

Responsibilities

• Manage faculty timecards for Chair approval.
• Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.).
• Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
• Document Grand Rounds attendance weekly in MedHub.
• Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
• Update Mobile Med and check for accuracy weekly.
• Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
• Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.).
• Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
• Update ECV’s in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
• Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
• Assumes other responsibilities as requested.

Learn more

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• High School Diploma or equivalent

Preferred Qualifications

• Administrative support in an academic environment
• Experience in healthcare a plus

Salary

Salary Range $40,000 – $50,000

Additional Details

Additional Salary Information: The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Full-Time

Campus

Erie County Medical Center

Posting Dates

Posted 10/30/2025

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
•   
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
•   
  • AcademicKeys.com
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  • UBJobs.buffalo.edu
  • Other

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].