Administrative Associate - Healthcare Admin & Events (Hybrid)

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Stanford University School of Medicine is seeking an Administrative Associate 3 to support faculty and department leadership on the Stanford campus in a hybrid on-site/remote arrangement. The role demands accuracy, organization, initiative, flexibility, and independent work in a dynamic environment.

You will assist with calendars, travel, conferencing, document preparation, and financial responsibilities while collaborating with an exceptional team within the Department of Emergency Medicine.

Qualifications

• High school diploma and four years of administrative experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational skills and attention to detail.
• Excellent strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and guide others.
• Ability to take initiative and work independently.

Responsibilities

• Act on behalf of the supervisor to set priorities and resolve administrative issues.
• Schedule, organize, and operate complex conferences, seminars, and events; manage logistics within budget.
• Draft documents and correspondence; edit content; maintain unit documents, displays, and reports.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Oversee financial transactions; monitor budgets; assist with vendor selection.
• Coordinate maintenance, office moves, and minor renovations.
• Lead staff or supervise student/temporary workers as needed.

Skills

Advanced computer skills

Organization

Communication skills

Time management

Problem-solving

Customer service

Education

High school diploma with 4 years admin experience

Job description

Stanford University School of Medicine is seeking an Administrative Associate 3 to support faculty and department leadership on the Stanford campus in a hybrid on-site/remote arrangement. The role demands accuracy, organization, initiative, flexibility, and independent work in a dynamic environment.

You will assist with calendars, travel, conferencing, document preparation, and financial responsibilities while collaborating with an exceptional team within the Department of Emergency Medicine.