Administrative Associate 3 - Hybrid Support for Faculty

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Stanford University School of Medicine seeks an Administrative Associate 3 in Developmental Biology. The role is on the main campus with a hybrid schedule, supporting 3 faculty and department initiatives focused on community college access to science.

The ideal candidate will have strong interpersonal and computer skills and the ability to work independently across multiple areas, including calendars, events, budgets, and documentation.

Qualifications

• Advanced computer skills and experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to exercise sound judgment in decision making.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative problems.
• Prepare routine proposals and coordinate submission processes; monitor financial transactions.
• Organize and manage conferences, seminars, and events within budget; coordinate vendors.
• Draft documents and correspondence; edit and verify content for presentations and reports.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Oversee various financial transactions; monitor budgets and resolve discrepancies.
• Coordinate maintenance, office moves, and renovations.
• Lead staff or supervise day-to-day work of students and temporary workers.

Skills

Computer skills

Project completion

Organizational skills

Communication skills

Customer service

Interpersonal skills

Multitasking

Initiative

Decision making

Education

High school diploma

Tools

Budgeting software

Calendar management tools

Office suite

Job description

Stanford University School of Medicine seeks an Administrative Associate 3 in Developmental Biology. The role is on the main campus with a hybrid schedule, supporting 3 faculty and department initiatives focused on community college access to science.

The ideal candidate will have strong interpersonal and computer skills and the ability to work independently across multiple areas, including calendars, events, budgets, and documentation.