Administrative Associate AS6373

Oklahoma State University; Stillwater (OK); On-site; USD 2,755,000 - 3,444,000; Full time

Job summary

Oklahoma State University in Stillwater, OK is seeking an Administrative Associate to support the Spears School of Business leadership, faculty, staff, and students. This role is essential to the daily operations of the Dean's Office, coordinating projects and events, delivering high-quality administrative support, and working closely with senior academic leaders to create a positive campus experience.

The ideal candidate is organized, proactive, and collaborative, able to manage multiple

Qualifications

• High School diploma or GED by start date.
• 7 years of related professional experience.

Responsibilities

• Support daily operations of the Dean's Office.
• Coordinate projects and events across campus.
• Deliver proactive administrative support to leadership, faculty, staff, and students.

Skills

MS Office

Calm demeanor

Written communication

Prioritization

Confidentiality

Discretion

Independent judgement

Education

Bachelor's in Business or related field

High School/GED

Job description

Campus
OSU-Stillwater
Contact Name & Email
Jeannette Parrish, [e-mail]
Work Schedule
Monday through Friday, 8 am -5 pm with occasional evenings and weekends for special events
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$20.00 - $25.00
Hourly

About This Position

Are you a highly organized professional who thrives in a fast-paced environment, enjoys coordinating projects and events, and takes pride in providing exceptional administrative support? The Spears School of Business is seeking an experienced Administrative Associate to play a vital role in supporting academic leadership, faculty, staff, and students.

This position is essential to the daily operations of the Dean's Office and offers the opportunity to work closely with senior academic leaders while helping create a positive experience for the entire Spears community.

The ideal candidate is a proactive problem-solver who can work independently while building strong relationships across campus. This individual excels at managing multiple projects, coordinating successful events, and delivering outstanding administrative support in a dynamic academic environment.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 7 years related professional experience.

Preferred Qualifications

Post-secondary education may substitute for years of required experience.

• Bachelor's Business, related field
• Three to Five years experience in higher education. Prior experience with Banner Student.

Skills, Proficiencies, And/or Knowledge

• Proficient with Microsoft programs (Excel, Word and Powerpoint).
• Ability to present a calm, welcoming demeanor to all visitors.
• Excellent oral and written communication skills with the ability to compose error-free correspondence.
• Ability to prioritize and manage activities with competing deadlines.
• Ability to maintain confidentiality.
• Ability to exercise discretion and independent judgement.