Administrative Assistant (Part-Time)

Worcester Polytech; Maryland; On-site; USD 27,552 - 30,307; Part time

Job summary

Worcester Polytechnic Institute (WPI) in Worcester, MA, invites applications for an Administrative Assistant (Part-Time). The role provides front-line support for students, faculty, and visitors, while assisting the Electrical & Computer Engineering Department with diverse clerical tasks.

The position is 24 hours per week, with a pay range of $20.00–$22.50 per hour based on experience. The successful candidate will support program operations, hire and supervise student employees, and help manage

Qualifications

• Three or more years in an administrative assistant or related role.
• Experience developing and publishing social media content is a plus.
• Prior Workday experience is a plus.
• Strong computer skills with Windows or MacOS.
• Ability to prioritize and manage multiple projects simultaneously.
• Excellent written and verbal communication with diverse groups.

Responsibilities

• Provide administrative support for undergraduate program operations and committees.
• Administer student employee processes including hiring, payroll, and timesheets.
• Develop, curate, and publish content for department social media and website.
• Organize project presentation day—schedule rooms, presentations, and awards.
• Assist with departmental events such as open houses, senior banquet, seminars.
• Manage room assignments for help sessions and student meetings.
• Handle textbook and library book orders.

Skills

Strong communication

Organizational skills

Multitasking

Microsoft Windows / MacOS

Front-line customer service

Social media content creation

Tools

Workday

Social media CMS

Job description

JOB TITLE

Administrative Assistant (Part-Time)

LOCATION

Worcester

DEPARTMENT NAME

Electrical & Computer Engineering Department

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Provide administrative support for the execution of a wide variety of complex administrative and clerical tasks for the Department of Electrical & Computer Engineering. Serve as the front-line contact for students, faculty, and visitors, providing prompt, friendly, and professional answers to questions and inquiries and appropriately route more complex questions. This is a part-time 24 hour per week position.

RESPONSIBILITIES

• Provide administrative assistance to the full range of Electrical & Computer Engineering undergraduate program operations. This includes supporting the undergraduate program and accreditation faculty committees, conducting student/alumni surveys, collecting assessment forms, setting up student mailboxes, and maintaining electronic files and databases related to the undergraduate program.
• Administer the undergraduate student employee process including hiring, payroll applications, time sheets, and monitoring federal work study hours.
• Work with faculty and students to develop, curate, and publish content for the Electrical & Computer Engineering Department social media channels and website.
• Take a leadership role in organizing project presentation day including scheduling rooms, scheduling presentations, and managing various award competitions.
• Assist with organizing departmental events including open houses, the senior banquet, the faculty retreat, seminars, and conferences.
• Manage and approve room assignments for activities such as help sessions and student meetings.
• Manage ECE textbook and library book orders.
• Perform other duties as assigned.

REQUIREMENTS

• Preference will be given to candidates with three or more years of experience in an administrative assistant or related support position capacity.
• Experience in developing and publishing social media and website content is a plus and may substitute for administrative assistant experience.
• Prior experience with Workday is also a plus.
• Substantial computer experience either with Microsoft Windows or Apple MacOS.
• Must be able to prioritize and organize work effectively and be able to manage several projects simultaneously.
• The successful candidate will have strong communication skills, both written and verbal, and the ability to work independently with a diverse group of faculty, staff, and students.
• Strong organizational skills.

COMPENSATION

Hourly pay rate: $20.00 - $22.50 per hour based on related experience, expertise, and internal equity.

FLSA STATUS

United States of America (Non-Exempt)

EMPLOYER

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

ABOUT WPI

Worcester Polytechnic Institute (WPI) is a vibrant and diverse community of extraordinary students, talented and dedicated staff, and world-renowned faculty.

Along with its state-of-the-art research facilities, WPI offers competitive and comprehensive employee benefit programs,

• paid time off
• health insurance
• life and long-term disability insurance
• retirement savings plans
• tuition assistance
• flexible spending accounts
• a working environment that prioritizes mental health and well-being

It is a community committed to civility and respect—making inclusion and belonging a reality for everyone on its campus.