PART-TIME FINANCIAL ADMINISTRATIVE ASSISTANT

Spherion Staffing, LLC; Burlington (VT); Hybrid; USD 36,000 - 48,000; Part time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Spherion Staffing, LLC in Burlington, VT is seeking a detail-oriented office professional to support a higher education unit. The role is 30 hours per week with flexible scheduling, offering a long-term temporary opportunity with potential to transition into permanent employment.

You will work with departmental leadership and campus partners on financial operations, budgeting, and grant-funded contracts, requiring strong Microsoft Office skills and discretion.

Qualifications

• Bachelor's degree required.
• Experience in higher education or nonprofit financial administration is a plus.
• Experience with grants and contract monitoring is advantageous.

Responsibilities

• Oversee day-to-day transaction processing for equipment procurement, contracts, revenue, and expenses.
• Perform budget analysis, forecasting, and account tracking.
• Monitor project financials with organized tracking systems for transparency and security.
• Create annual income/expense fee schedules and ensure policy compliance with business plans.
• Coordinate payroll and salary distributions with leadership.

Skills

Organizational Skills

Communication

Attention to Detail

Discretion

Education

Bachelor's degree

Tools

Microsoft Office 365

Power BI

Microsoft Lists

SharePoint

Power Automate

Job description

Job Description

Seeking a detail-oriented and proactive office professional to work with our client in a higher education environment. Working 30 hours per week with flexible scheduling options, this long-term temporary position offers the potential to transition into permanent employment. Operating in collaboration with departmental leadership, and other campus partners, you will play a key role in supporting the financial and operational vitality of the unit.

Responsibilities

• Financial Operations & Transaction Processing: Oversee day-to-day transaction processing for equipment procurement, consultant contracts, revenue, and expense accounting across income/expense accounts, grant budgets, general fund budgets, and gift funds.
• Budget Analysis & Forecasting: Perform ongoing budget analysis, financial forecasting, and account tracking to support leadership and team members with operational decision-making.
• Project Financial Monitoring: Work alongside staff on projects to understand, communicate, and monitor project-specific financials, maintaining organized, consistent, and repeatable project tracking systems to ensure data is accessible, transparent, and securely maintained.
• Annual Fee Schedule & Compliance: Collaborate with the Business Office to create the annual income/expense fee schedule and ensure full compliance with business plan documentation as well as organizational policies and practices.
• Payroll & Salary Effort Distributions: Communicate regularly with leadership to monitor and ensure accurate salary distributions for effort.

Working Hours

• 8:00 AM - 4:30 PM (Various Shifts Available)

Skills

• Great organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills across diverse institutional stakeholders.
• Keen attention to detail and accuracy in handling complex financial data.
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity.

Education

Bachelors

Experience

1-4 years

Qualifications

• Proficiency in the Microsoft Office 365 suite.
• Experience or familiarity with Power BI, Microsoft Lists, SharePoint, and Power Automate.
• Background in academic, non-profit, or grant-funded financial administration and contract monitoring is a plus.

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan (all benefits are based on eligibility)

Equal Opportunity Employer

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Inclusion Statement

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).