Administrative Associate

Adult Correction; United States; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex

Supplemental Benefits

Paid Vacation, Sick, and Community }

Job summary

North Carolina Department of Adult Correction is seeking an Administrative Associate II (S) at Greene Correctional Institution to oversee the Inmate Trust Fund processes and related support tasks.

You will process daily inmate banking actions, handle requests, prepare reports, and work with staff across levels to ensure accurate accounting and timely payments.

Qualifications

• High school or GED diploma and one year of administrative experience or equivalent combination.

Responsibilities

• Process the Daily Inmate Trust Fund actions for inmate accounts in the Inmate Banking System in OPUS, print checks, process daily bank deposits and prepare daily release funds and debit cards
• Process inmate requests which may include obtaining money orders and bus tickets
• Process DC-440's for Inmate Welfare Expenditures
• Complete several reports and respond to inmate inquiries and grievances
• Work independently to meet constant deadlines while performing several tasks simultaneously
• Monitor the monthly telephone/cell phone bills for the facility and handle all GTL inquiries
• Handle frequent contact with institutional staff regarding purchase orders and/or P-card purchases
• Communicate well and work well with staff at all levels
• Act as the backup for the Accounts Payable clerk and cross-train with this position in the NC E-Procurement system and NCAS system

Skills

Documented ability to use computer for

Education

High school diploma or GED

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations

Job Classification Title Administrative Associate II (S)

Position Number: 60062281 Grade: NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This is an anticipated vacancy. This position is located at Greene Correctional Institution and oversees the Inmate Trust Fund procedures for the facility.

• Process the Daily Inmate Trust Fund actions for inmate accounts in the Inmate Banking System in OPUS, print checks, process daily bank deposits and prepare daily release funds and debit cards
• Process inmate requests which may include obtaining money orders and bus tickets
• Process DC-440's for Inmate Welfare Expenditures
• Complete several reports and respond to inmate inquiries and grievances
• Work independently to meet constant deadlines while performing several tasks simultaneously
• Monitor the monthly telephone/cell phone bills for the facility and handle all GTL inquiries
• Handle frequent contact with institutional staff regarding purchase orders and/or P-card purchases
• Communicate well and work well with staff at all levels
• Act as the backup for the Accounts Payable clerk and cross-train with this position in the NC E-Procurement system and NCAS system

Knowledge, Skills & Abilities / Management Preferences

Salary Range: $31,200 - $51,249. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented ability to use computer for data entry.

Posting Close Information

The Posting Will Close At 11:59 PM The Night Before The End Date.

Employment Type

This is a full-time position (40 hours per week) with State Benefits.

State Benefits

• Health Insurance options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Additional Information for Current State Employees

The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase may result.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable; education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions.
• Incomplete applications may impact screening and salary determination.
• Applicants may be subject to a criminal background check and drug screen.
• If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."

PREA Hiring and Promotion Prohibitions:

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Employer Context and Benefits

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

State Application Resources/Frequently Asked Questions

Valuing Education and Experience

The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.