Administrative Secretary

State of North Carolina; Commerce (AL); On-site; USD 31,000 - 51,000; Full time

Job summary

NC Department of Adult Correction is seeking an Administrative Associate II (S) for Pasquotank Correctional Institution, Elizabeth City, NC. The role provides clerical support in a correctional setting and assists senior staff with daily admin tasks.

Responsibilities include typing, records management, mail handling, and office communications. Applicants must meet basic requirements including background checks and drug screening as part of the posting process.

Qualifications

• Documented composition and communication skills (written and oral).
• Proficiency in Microsoft Office programs.
• Knowledge of DAC office practices and BEACON.

Responsibilities

• Provide clerical and administrative assistance daily, including typing and transcriptions duties, correspondence management, record keeping and filing, and database management maintenance.
• Handle telephone responsibilities and process incoming/outgoing mail.
• Dispense correspondence and information to staff and perform routine office activities.

Skills

Documented composition and comms

Microsoft Office

DAC BEACON knowledge

Education

High School diploma

Secretarial/Business program

Bachelor’s degree (preferred)

Job description

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Associate II (S)

Position Number

60057282

Grade

NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is assigned to Pasquotank Correctional Institution, Elizabeth City, NC Pasquotank County, providing clerical support in a correctional setting.

Knowledge Skills and Abilities/Management Preferences

This position will provide office management for the Correctional Assistant Superintendent of Custody & Operations III and limited support for the Facility Intelligence, Support & Shift Captains, Lieutenants, and Food Service Supervisors. This position provides clerical and administrative assistance daily to include typing and transcriptions duties, correspondence management, record keeping and filing, database management maintenance, and telephone responsibilities. This position dispenses correspondence and other information to staff, process incoming and outgoing mail, and handles routine office activities.

Salary Range

$31,200 - $51,249

Candidate Preferences

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Documented composition and communication skills (written and oral)


• Documented proficiency in Microsoft Office programs


• Documented knowledge of DAC office practices and procedures & BEACON

Please be sure to provide a working telephone number and/or e-mail address with your application for any interview requests you may receive.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

State Benefits Information

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options


• Retirement Plans


• NC Flex Supplemental Benefits


• Paid Vacation, Sick, and Community Service Leave


• Paid Parental Leave

Visit the State Benefits website for additional information.

This is a REPOST - Previous applicants DO NOT need to reapply in order to be considered for this vacancy.

To be considered for Administrative Associate/ Operations position, ALL applicants must:

• Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)


• Pass a criminal background check


• Produce a negative drug screening result


• Successfully complete medical and psychological evaluations


• Possess a valid driver’s license.

Note to Current State Employees

The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application.

• Complete education history (including high school)


• Full work experience details


• Certificates and licenses, if applicable


• Education must be from appropriately accredited institutions.


• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.


• Applicants may be subject to a criminal background check and drug screen.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.


• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.


• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD256 or NGB22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Knowledge of DAC office practices and procedures and BEACON. Completion of high school and two years of related experience; or graduation from a two-year secretarial science or business administration program with courses in secretarial techniques and practices and one year of related experience; or graduation from a four-year college or university, preferably with major emphasis on business administration or a related field; or an equivalent combination of training and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.