Administrative Associate II (Maintenance Accounting) - Central Prison

Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

Paid Vacation

Paid Parental Leave

Job summary

The NC Department of Adult Correction is seeking an Administrative Associate II (S) at Central Prison in Raleigh to support the Maintenance Department with accounting and procurement duties, using NC E-Procurement and NCFS. Responsibilities include ordering and receiving supplies, maintaining logs, reconciling P-Cards, processing invoices, and coordinating with staff and vendors to ensure timely payments.

This full-time, 40-hour position offers standard hours Monday–Friday and may require

Qualifications

• High School diploma or GED required.
• At least 1 year of administrative experience.
• Equivalent combination of education and experience.

Responsibilities

• Order and receive supplies and equipment in E-Procurement.
• Maintain logs and process payments per policy.
• Reconcile P-Cards and review open PO reports.
• Maintain vendor contracts and process invoices.
• Interact with staff and vendors regarding orders and purchases.
• Maintain organized filing systems and meet deadlines.

Skills

Word processing

Spreadsheet

Education

High School Diploma or GED

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 65014453 Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting to the Maintenance Supervisor, this position is located in the Maintenance Department at a multi-custody male correctional facility and is responsible for a variety of accounting functions using NC E-Procurement and the North Carolina Financial System (NCFS).

• Ordering and receiving all supplies and equipment in E-Procurement.
• Maintaining logs, completing Form CNTR005 and maintaining logs on what has been paid.
• Maintaining vendor contracts, reconciling P-Cards, and reviewing open Purchase Order Reports and DC-867 forms.
• Interacting frequently with facility staff, other NCDAC staff, and outside vendors regarding purchase orders and/or P-Card purchases.
• Verifying checks, processing and tracking payment of all invoices per NCDAC policy.
• Communicating effectively and working collaboratively with staff at all levels.
• Maintaining an organized filing system.
• Working independently and meeting deadlines while performing several tasks simultaneously
• Processing work orders in the Maintenance Management System (MMS).

Knowledge, Skills, and Abilities / Management Preferences

Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:

• Documented working knowledge of word processing or spreadsheet programs.

Compensation and Benefits

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Salary Range: $31,200 - $51,249

This posting will close at 11:59 p.m. the night BEFORE the end date listed above.

This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.

About Central Prison

Central Prison Central Prison in Raleigh, NC has been in continuous service since 1884. It serves as the admission point into prison for adult male felons sentenced to 20 years or more and is the main medical and mental health center for male offenders. It also houses special populations, including death row and safe-keepers. While security requires that certain offenders remain in their cells, there are more than 260 offender job assignments that include working in the kitchen, laundry, or canteen. Offenders also work as barbers, janitors, and clerks. Offenders can attend substance abuse group therapy meetings, Bible studies or other worship services.

Hiring and Salary Determination

Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Criminal Justice Certified Positions

• Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)
• Pass a criminal background check
• Produce a negative drug screening result
• Successfully complete medical and psychological evaluations
• Possess a valid driver’s license
• Education Equivalency Verification

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals.

Contact Information

If there are any questions about this posting other than your application status, please contact Celeste Robinson at [e-mail] or by phone at 919-582-6116. (Email is preferred and more efficient.)

Minimum Education and Experience

High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.