Administrative Associate

State of North Carolina - Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid vacation/sick leave

Paid parental leave

Job summary

State of North Carolina - Adult Correction seeks an Administrative Associate II (S) at Greene Correctional Institution to manage inmate trust funds and related financial tasks. You will process trust actions, print checks, handle deposits, and support welfare expenditures while coordinating with multiple departments.

The role requires accuracy, independence, and the ability to meet deadlines in a correctional facility setting.

Qualifications

• High school diploma or GED and one year of administrative experience.
• Documented ability to use computer for data entry.
• Ability to work independently and meet deadlines.

Responsibilities

• Process the Daily Inmate Trust Fund actions in OPUS, print checks, and prepare daily releases.
• Handle daily bank deposits and prepare daily release funds and debit cards.
• Process DC-440s for Inmate Welfare Expenditures and respond to inmate inquiries or grievances.
• Monitor monthly telephone/cell phone bills and GTL inquiries; coordinate with staff on PO and P-Card purchases.
• Assist Accounts Payable clerk and participate in cross-training for NC E-Procurement and NCAS systems.

Skills

Data entry

Education

High school diploma or GED

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Associate II (S)Position Number60062281GradeNC02About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThis is an anticipated vacancy. This position is located at Greene Correctional Institution and oversees the Inmate Trust Fund procedures for the facility. Duties of this position are to process the Daily Inmate Trust Fund actions for inmate accounts in the Inmate Banking System in OPUS, print checks, process daily bank deposits and prepare daily release funds and debit cards, process inmate requests which may include obtaining money orders and bus tickets. This position also processes DC-440's for Inmate Welfare Expenditures, This position is responsible for completing several reports and responding to inmate inquiries and grievances. This person must be able to work independently be able to meet constant deadlines while performing several tasks simultaneously. This person monitors the monthly telephone/cell phone bills for the facility and handles all GTL inquiries. This position deals frequently with institutional staff regarding purchase orders and/or P-card purchases. This position has frequent contact with NCDPS staff relative to Inmate Trust Fund and with outside vendors regarding Purchase Orders, and P-Card purchases. This position must be able to communicate well and work well with staff at all levels. This position is the back up for the Accounts Payable clerk and will be involved in cross-training with this position to include but not limited to the NC E-Procurement system and NCAS system.Knowledge Skills and Abilities/Management PreferencesSalary Range : $31,200 - $51,249Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Documented ability to use computer for data entry.The Posting Will Close At 11:59 PM The Night Before The End Dat eThis is a full-time position (40 hours per week) with State Benefits .State Benefits Information :The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveVisit the State Benefits website for additional information.Note to Current State Employees :The salary grade for this position is NC02 . State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.About the Division of Institutions :The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.Supplemental Application Information :The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered.Education Equivalency Verification:The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard Preference:Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.PREA Requirement:The NCDAC must adhere to the US Department of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion ProhibitionsADA Accommodations:Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Vickie Denise ShawEmail:[e-mail]