Administrative Associate

Lamwork; United States; On-site; USD 42,714 - 52,206; Full time

Job summary

Lamwork is seeking an Administrative Associate to ensure smooth daily operations within the department. Responsibilities include coordinating multi-stakeholder calendars, managing financial transactions, and maintaining compliance with records management.

The ideal candidate will have experience with Microsoft Office Suite and a strong emphasis on organizational skills. Potential certifications like CAP or MOS are desirable. This position signifies an opportunity to contribute significantly to the team while supporting leadership.

Qualifications

• Strong organizational skills and attention to detail are critical.
• Proficiency in Microsoft Office Suite and records management systems.
• Experience in managing complex calendars and financial transactions.

Responsibilities

• Coordinate calendars for directors and senior staff.
• Manage transactions including purchase orders and reimbursements.
• Analyze records for data integrity and compliance.
• Prepare reports and materials for leadership communication.
• Oversee logistics for events from planning to execution.

Skills

Microsoft Office Suite

Financial Reconciliation and Expense Reporting

Calendar and Scheduling Software

Records Management Systems

CRM or ERP Platforms (e.g., SharePoint, SAP, Oracle ERP)

Organizational Skills

Attention to Detail

Time Management

Confidentiality Management

Stakeholder Communication

Education

Certified Administrative Professional (CAP)

Microsoft Office Specialist (MOS)

Project Management Professional (PMP)

Certified Professional Secretary (CPS)

Job description

Administrative Associate skills, scheduling coordination, and records management job guide - how to get started.

Administrative Associate Overview

An Administrative Associate keeps a department's day-to-day operations running by managing the information, schedules, and transactions that leadership and staff depend on to do their work. The role involves coordinating calendars, processing financial documentation, maintaining records, and serving as a primary contact point for colleagues, vendors, and visitors.

Administrative Associate Key Responsibilities

• Coordinate multi-stakeholder calendars for directors and senior staff to prevent conflicts and ensure meeting continuity.
• Manage financial transactions, including purchase orders, expense reimbursements, and procurement card reconciliations, to keep departmental budgets accurate.
• Analyze departmental records, databases, and spreadsheets to ensure data integrity and compliance with records retention standards.
• Prepare correspondence, reports, and presentation materials that support leadership communication and informed decision-making.
• Oversee event logistics from planning through execution, scheduling, vendor coordination, materials production, and on-site support.

Administrative Associate Required Skills

• Hard Skills: Microsoft Office Suite, Financial Reconciliation and Expense Reporting, Calendar and Scheduling Software, Records Management Systems, CRM or ERP Platforms (e.g., SharePoint, SAP, Oracle ERP)
• Soft Skills: Organizational Skills, Attention to Detail, Time Management, Confidentiality Management, Stakeholder Communication

Administrative Associate Certifications

• Certified Administrative Professional (CAP) – validates broad administrative competency and professional readiness
• Microsoft Office Specialist (MOS) – demonstrates proficiency in core productivity tools demanded by most employers
• Project Management Professional (PMP) – strengthens credibility for associates moving into coordination-heavy or senior-level roles
• Certified Professional Secretary (CPS) – industry-recognized credential for administrative professionals seeking career-level distinction

Administrative Associate Salary in the United States

The U.S. Bureau of Labor Statistics does not track Administrative Associate as a separate occupation. Based on the closest related role, Secretaries and Administrative Assistants, the median annual salary is $47,460 per year, according to the most recent available data.

Pay for Administrative Associates varies meaningfully by the complexity of the financial and records work involved, the size and sector of the employing organization, proficiency with enterprise platforms such as SAP or Oracle, and the degree to which the role supports executive-level versus departmental-level staff.