Administrative Associate

George Mason University; Fairfax (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

George Mason University's Costello College of Business seeks an Administrative Associate to support the Area Chair, faculty, and staff. This on-site, full-time role provides customer service, event coordination, and administrative coordination across budgets, recruiting, and communications.

The position requires strong organizational and communication skills, 40 hours per week, and adherence to university policies. DMV-like training and university platforms are involved.

Qualifications

• High school diploma or equivalent; experience in an administrative setting.
• Excellent oral and written communication skills; well organized and self-starter.
• Technical skills in Microsoft Office.
• Ability to follow through and complete tasks; able to work independently and in a team.

Responsibilities

• Provides customer service and support for Area constituents.
• Assists students and external parties in connecting with the right contacts within the Area, College, or University.
• Manages travel, eVA orders, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests.
• Remains current on all Costello College of Business and University policies.
• Updates Area website content and manages the Area events calendar.

Skills

Oral and written communication

Organization

Microsoft Office

Teamwork

Self-motivation

Time management

Education

High school diploma or equivalent

Bachelor’s degree in related field

Tools

Sedona

Job applicant tracking system

Job description

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About The Department

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.Learn more atbusiness.gmu.edu.

About The Position

The Administrative Associate supports the mission of the Costello College of Business, administratively assists the Area Chair and faculty members in the performance of their research, teaching, and service responsibilities, and provides responsive and reliable customer service to all area constituencies.

Responsibilities

Area Support

• Provides customer service and support for Area constituents;
• Assists students and external parties in making the proper connections in the Area, College, or University to address their needs;
• Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
• Remains current on all Costello College of Business and University policies;
• Updates Area website content;
• Manages calendar of Area events and ensures event information is communicated both within the area and to appropriate College teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure Area events are being properly marketed to internal and external stakeholders;
• Attends trainings on essential job-related functions and systems as specified in the employee developmental plan;
• Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of Costello College of Business policies and procedures with University Guidance; and
• Assists with the training of new Area Support staff as requested by the Costello College of Business Dean's Office.

Area Chair Support

• Provides support for the Area Chair;
• Prepares and tracks all financial requests that require Area Chair approval;
• Reconciles Dean's Office financial reports with Area records;
• Prepares budgets for expenses per faculty member when required;
• Provides updates to Chair of any Area, College, and University events and activities;
• Schedules appointments for Area Chair, including virtual and in-person meetings;
• Uses university approved platforms. Advises the Chair on suggested organizational improvements for Area;
• Provides administrative support for the recruiting of new full-time faculty, graduate assistants, and hourly staff (as needed) using the job applicant tracking system;
• Assists Area Chair in coordinating activities with Adjunct faculty;
• Assists the Area Chair in responding to external constituents; and
• Executes other duties and responsibilities as assigned by Area Chair.

Area Faculty Support

• Provides administrative support for Area Faculty members;
• Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;
• Processes all copy and print service requests;
• Orders text books for faculty each term;
• Processes supply and other orders through eVA system;
• Assists in the recruiting of graduate assistants using the job applicant tracking system;
• Administers all aspects of faculty recruitment using the job applicant tracking system;
• Coordinates office/work station set up and orientation for new faculty members and graduate assistants;
• Assists faculty members with operational (not technical) aspects of systems including email, PatriotWeb, WebCT, virtual meetings using university approved platforms, and other job related systems;
• Arranges logistics of all Area events and candidate visits;
• Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements;
• Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the College of Business;
• Coordinates monthly Area faculty meetings and disseminates information through Area;
• Maintains Area files for faculty members and ensures proper records retention and disposal and
• Assists the Dean's Office with the on-boarding of adjunct faculty.

Events Support, Special Projects, And Other Related Duties

• Administratively supports college-wide events and program initiatives as assigned, including but not limited to: scheduling spaces, food orders, eVA procurement, equipment setup, logistics, preparing event and promotional materials, customer relations and communicating event details to appropriate School teams for marketing; and
• Executes college-wide special projects and initiatives as assigned that support the strategic mission of the college.

Required Qualifications

• High school diploma or equivalent;
• Experience in an administrative setting;
• Excellent oral and written communication skill;.
• Well organized, self-starter, sound interpersonal skills;
• Technical skills in the use of Microsoft Office;
• Ability to follow through and complete tasks; and
• Ability to work both independently and as a member of a team.

Preferred Qualifications

• Bachelor’s degree in related field;
• Strong administrative background in a university setting;
• Knowledge and understanding of area and office organization and College of Business administration;
• Knowledge of all relevant software related to job responsibilities (i.e. Sedona, job applicant tracking system); and
• Knowledge of University programs, policies, and procedures.

Posting Open Date: August 26, 2026

For Full Consideration, Apply by: September 8, 2026

Open Until Filled: Yes

Mason Ad Statement

George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.

George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

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