Administrative Associate

hive + co; Chillicothe (OH); On-site; USD 25,000 - 34,000; Part time

Job summary

Hive + Co is seeking an Administrative Associate contractor in Chillicothe, Ohio. Under supervision, you will perform basic administrative duties, prepare documents, reports, and spreadsheets, and support the business unit with calendar management and various department software systems.

Key responsibilities include handling work orders, data entry, vendor payment reviews, email responses, and maintaining organized records.

Qualifications

• High school diploma or GED is required.
• At least 1 year of administrative experience is preferred.
• Strong attention to detail and accuracy is essential.
• Ability to prioritize workload based on deadlines and business needs.
• Proficient with Microsoft Outlook, Excel, Word, and PowerPoint.

Responsibilities

• Acknowledge and review work orders in work queue
• Process data entry updates
• Balance and reconcile material charges
• Review work orders for vendor payments
• Respond to emails and follow up on requests as needed
• Maintain organized records
• Assist with additional administrative tasks and support as assigned

Skills

Attention to detail

Time management

Communication skills

Teamwork

Organizational skills

Ability to follow procedures

Education

High school diploma or GED

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Job Summary

Client in Chillicothe, Ohio seeks an Administrative Associate contractor who, under immediate supervision, performs basic administrative duties, following well-defined, standard procedures; prepare documents, reports, and spreadsheets, etc. as needed to support the business unit. Maintains files and calendars as needed. Utilizes Microsoft Outlook, Excel, Word, and Powerpoint as well as other department software/systems as needed.

• Acknowledge and review work orders in work queue
• Process data entry updates
• Balance and reconcile material charges
• Review work orders for vendor payments
• Respond to emails and follow up on requests as needed
• Maintain organized records
• Assist with additional administrative tasks and support as assigned

Essential Job Functions & Tasks: Major responsibilities

• Communication and interpersonal skills: Listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers.
• Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.
• Education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine.

Qualifications

• Education requirements: High school diploma or GED
• Work Experience: One year of administrative work experience.
• Must be task-oriented
• Strong attention to detail and accuracy
• Ability to prioritize workload based on deadlines and business needs
• Effective communication skills with supervisors, coworkers, and other departments as needed
• Ability to follow company policies and procedures
• Strong problem-solving skills
• Team-oriented with the ability to work independently
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.

Reference:1065533

Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.