Temporary Administrative Support Assistant

State University of New York at Buffalo; New York (NY); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Comprehensive health and retirement plan options

Career coaching and training

Job summary

A leading public research university in New York is seeking a Temporary Administrative Support Assistant to provide general administrative assistance for the research administration team. This role involves responding to inquiries, managing requests, supporting HR, and document preparation. The ideal candidate should have an Associate’s degree and relevant clerical experience, along with strong organizational skills and proficiency in Microsoft Office. Competitive salary offered between $47,000 and $50,000.

Qualifications

• 3 years of progressive clerical experience required.
• Experience performing administrative tasks or providing customer service.

Responsibilities

• Respond to inquiries and provide guidance to team members.
• Manage incoming requests via phone and email for effective support.
• Provide purchasing and travel reimbursement support.
• Assist HR with required paperwork and appointments.
• Prepare documents and reports.
• Work within various UB systems.

Skills

Excellent organizational skills

Time management

Proficiency in Microsoft Office (Word, Excel)

Education

Associate’s degree

Job description

Temporary Administrative Support Assistant

Position Title Temporary Administrative Support Assistant

Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis.

Responsibilities

• Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication.
• Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support.
• Purchasing and travel reimbursement support.
• Human resources support, such as collecting necessary paperwork and submitting appointment information to HR.
• Preparing documents and reports.
• Working within different UB systems, including ShopBlue and Concur.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work‑life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the benefits the University at Buffalo has to offer.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research‑intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affidavit Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Associate’s degree and 3 years of progressive clerical experience.
• Experience performing administrative tasks or providing customer service.
• Excellent organizational and time management skills, with the ability to juggle multiple requests.
• Proficiency in Microsoft Office applications including Word and Excel.
• The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.

Salary Range

Salary Range $47,000 - $50,000

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

Monday – Friday, 37.5 hours per week.

Campus

Campus As Assigned

Background Check

No

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title HR & Finance Assistant

Contact's Email

Contact's Phone [phone]

Instructions to Applicant

Required fields are indicated with an asterisk (*).

Supplemental Questions

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].