Administrative Assistant, Workplace Operations (Princeton)

Global Business Transformation Solutions, LLC (GBTS); Princeton (NJ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

#INDHP

Job summary

Opensity Solutions seeks an Administrative Assistant to support the Workplace Team in Princeton, NJ. You will coordinate schedules, manage communications, and prepare internal documents to sustain efficient day‑to‑day operations.

The role emphasizes confidentiality, professionalism, and collaboration across departments, with pay at $25–$28 per hour and potential annual bonus. Prior office experience is valued.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience.
• 1–3 years of administrative or office support experience in a professional or corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.

Responsibilities

• Provide administrative support to the Workplace Team, including scheduling, coordination, and task management.
• Manage calendars, meetings, and appointments, ensuring efficient use of time and resources.
• Prepare, format, and distribute reports, correspondence, and internal documentation.
• Maintain organized filing systems (digital and physical) for easy access and compliance.
• Serve as a point of contact for internal and external communications, ensuring timely responses.
• Coordinate logistics for meetings, events, and team activities.
• Track and order office supplies, ensuring availability and cost efficiency.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative processes for new team members.
• Handle sensitive information with a high level of confidentiality and professionalism.
• Assist with special projects and ad hoc administrative tasks as needed.
• Contribute to process improvements to enhance team efficiency and workflow.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Interpersonal skills

Problem solving

Discretion

Professionalism

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred or equivalent experience

Tools

Microsoft Office

Google Workspace

Scheduling tools

Document management systems

Basic reporting tools

Job description

Opensity Solutions seeks an Administrative Assistant to support the Workplace Team in Princeton, NJ. You will coordinate schedules, manage communications, and prepare internal documents to sustain efficient day‑to‑day operations.

The role emphasizes confidentiality, professionalism, and collaboration across departments, with pay at $25–$28 per hour and potential annual bonus. Prior office experience is valued.