Administrative Assistant

Global Business Transformation Solutions, LLC (GBTS); Princeton (NJ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

#INDHP

Job summary

Opensity Solutions seeks an Administrative Assistant to support the Workplace Team in Princeton, NJ. You will coordinate schedules, manage communications, and prepare internal documents to sustain efficient day‑to‑day operations.

The role emphasizes confidentiality, professionalism, and collaboration across departments, with pay at $25–$28 per hour and potential annual bonus. Prior office experience is valued.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience.
• 1–3 years of administrative or office support experience in a professional or corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.

Responsibilities

• Provide administrative support to the Workplace Team, including scheduling, coordination, and task management.
• Manage calendars, meetings, and appointments, ensuring efficient use of time and resources.
• Prepare, format, and distribute reports, correspondence, and internal documentation.
• Maintain organized filing systems (digital and physical) for easy access and compliance.
• Serve as a point of contact for internal and external communications, ensuring timely responses.
• Coordinate logistics for meetings, events, and team activities.
• Track and order office supplies, ensuring availability and cost efficiency.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative processes for new team members.
• Handle sensitive information with a high level of confidentiality and professionalism.
• Assist with special projects and ad hoc administrative tasks as needed.
• Contribute to process improvements to enhance team efficiency and workflow.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Interpersonal skills

Problem solving

Discretion

Professionalism

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred or equivalent experience

Tools

Microsoft Office

Google Workspace

Scheduling tools

Document management systems

Basic reporting tools

Job description

About Us

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. Our Mission: Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Job Description

The Administrative Assistant provides comprehensive support to ensure the efficient day-to-day operations of the Workplace Team. Reporting to the Client Relations Manager, this role is responsible for coordinating administrative activities, managing schedules, and facilitating effective communication across teams. This position is typically non-exempt and plays a key role in maintaining organization, productivity, and operational efficiency.

Location: Princeton, NJ

Pay: 25-28hr

Roles & Responsibilities

• Provide administrative support to the Workplace Team, including scheduling, coordination, and task management
• Manage calendars, meetings, and appointments, ensuring efficient use of time and resources
• Prepare, format, and distribute reports, correspondence, and internal documentation
• Maintain organized filing systems (digital and physical) for easy access and compliance
• Serve as a point of contact for internal and external communications, ensuring timely responses
• Coordinate logistics for meetings, events, and team activities
• Track and order office supplies, ensuring availability and cost efficiency
• Assist with data entry, recordkeeping, and database management
• Support onboarding and administrative processes for new team members
• Handle sensitive information with a high level of confidentiality and professionalism
• Assist with special projects and ad hoc administrative tasks as needed
• Contribute to process improvements to enhance team efficiency and workflow

Knowledge, Skills & Attributes

• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and priorities in a fast‑paced environment
• Strong interpersonal skills and a collaborative mindset
• Problem‑solving ability with a proactive and resourceful approach
• High level of professionalism, discretion, and reliability
• Adaptability and willingness to support a variety of team needs
• Basic analytical and administrative coordination skills
• Proficiency in office productivity tools and systems

Qualifications

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience
• Experience: 1–3 years of administrative or office support experience, preferably in a professional or corporate environment
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace; familiarity with scheduling tools, document management systems, and basic reporting tools preferred

Compensation

The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)
• #INDHP

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

Follow Us: LinkedIn