Administrative Assistant - Growth & Impact in Princeton

Community Options, Inc.; Princeton (NJ); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

Competitive Insurance Benefits

Paid Holidays

Generous PTO

Employee Incentive & Discount Programs

403b Retirement Plan

Career growth opportunities

University partnerships with tuition

Job summary

Community Options, Inc. in Princeton, NJ is seeking a Full-Time Administrative Assistant to provide administrative and secretarial support, including arranging meetings, coordinating mailings, and assisting on special projects.

Requirements include a high school diploma or GED, two years of related administrative experience, a valid driver’s license, and proficiency with Microsoft Office. Excellent verbal and written communication and strong interpersonal skills are essential.

Qualifications

• High school diploma or GED.
• Two years of related administrative experience.
• Valid driver’s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Excellent verbal and written communication skills.
• Independent judgment is required to plan, prioritize, and organize diversified workload.
• Ability to prioritize workload with excellent time management skills.
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Maintain daily and monthly schedules for all necessary staff to determine location and availability.
• Organize and prioritize large volumes of information and calls.
• Complete typing and copying as needed for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special non-recurring and ongoing projects.
• Maintain conference room usage log.
• Additional tasks and responsibilities may be assigned.
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Skills

Interpersonal skills

Verbal & written communication

Time management

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. in Princeton, NJ is seeking a Full-Time Administrative Assistant to provide administrative and secretarial support, including arranging meetings, coordinating mailings, and assisting on special projects.

Requirements include a high school diploma or GED, two years of related administrative experience, a valid driver’s license, and proficiency with Microsoft Office. Excellent verbal and written communication and strong interpersonal skills are essential.