Administrative Assistant - Workers Compensation & Insurance Fraud

Oklahoma AG; Oklahoma City (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

The Oklahoma Office of the Attorney General is seeking an Administrative Assistant for the Workers' Compensation and Insurance Fraud unit in Oklahoma City. You will support attorneys and investigators by preparing case filings, docketing court dates, and handling subpoenas, correspondence, and filing systems.

Ideal candidates will have strong written and verbal communication, detail orientation, and proficiency with Excel, Word, and case management software.

Qualifications

• Excellent communication and computer skills are required.
• Detail-oriented with exceptional organizational skills; strong spelling, writing, proofreading and document formatting.
• Proficient with Excel, Word, Prosecutor by Karpel or similar case management systems, and Microsoft Office Suite.
• All applicants must agree in writing to complete and pass a background investigation.

Responsibilities

• Preparing case filings.
• Docketing court dates and filing deadlines.
• Prepare court orders and subpoenas.
• Managing restitution payment accounts.
• Assist AAG with coordination of witnesses and court filing documents.
• Distribution of unit mail.
• Maintaining computer and hard copy filing systems.
• Supporting WCIF Attorneys and Agents with administrative functions.
• Documenting meeting minutes accurately and distributing minutes, action items and decisions.
• Other duties as assigned.

Skills

Excellent communication

Detail-oriented

Organizational skills

Strong writing

Proofreading

Document formatting

Excel

Word

Prosecutor by Karpel (or similar case)

Tools

Prosecutor by Karpel

Microsoft Office Suite

Job description

Job Posting Title: Administrative Assistant - Workers Compensation & Insurance Fraud Agency 049 ATTORNEY GENERAL Supervisory Organization

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date: (Continuous if Blank) Full/Part-Time Full time Job Type: Regular Compensation

Job Description Title: Administrative Assistant

Salary Range: Commensurate with experience and qualifications.

FLSA Status: Non-exempt

Location of Work: Oklahoma City, OK

Schedule: Full-time

Position Summary

The Workers Compensation and Insurance Fraud unit endeavors to keep all participating individuals and entities in the workers’ compensation and insurance business models accountable. This includes claimants, businesses, medical providers, insurance companies and legal representatives.

Essential Functions

• Preparing case filings


• Docketing court dates and filing deadlines


• Prepare court orders and subpoenas


• Managing restitution payment accounts


• Assist AAG with coordination of witnesses and court filing documents


• Distribution of unit mail


• Maintaining computer and hard copy filing systems


• Supporting WCIF Attorneys and Agents with administrative functions


• Responsible for documenting meeting minutes by accurately dictating, formatting and distributing meeting minutes, action items and decisions.


• Other duties as assigned

Required Qualifications

Applicants must possess excellent communication and computer skills. Applicants must be detail-oriented with exceptional organizational skills; excellent spelling; strong writing; proofreading and document-formatting skills; and be proficient with computer software applications such as Excel, Word, Prosecutor by Karpel (or similar case management systems), and Microsoft Office Suite. All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

The Oklahoma Office of the Attorney General is an equal opportunity employer and does not make hiring decisions on the basis of race, sex/gender, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. If reasonable accommodations are needed to apply for this position, please contact OAG Human Resources at [phone] or [e-mail].

All employees of the Oklahoma Office of the Attorney General are “at will” employees.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Industry: Government Administration

Worker Size: 10,001+ Employees

Headquarters: Oklahoma City, Oklahoma

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.