Administrative Assistant - Workers Compensation & Insurance Fraud

State of Oklahoma; Oklahoma; On-site; USD 35,000 - 48,000; Full time

Job summary

The State of Oklahoma is seeking an Administrative Assistant for the Workers Compensation and Insurance Fraud unit in Oklahoma City. This role supports attorneys and staff with filings, deadlines, and document management to ensure accurate and timely case handling.

The position requires excellent communication, strong organizational skills, and proficiency with Microsoft Office and case management systems; background checks are required. Equal opportunity employer; On-site work location in OKC.

Qualifications

• Excellent communication and computer skills required.
• Detail-oriented with strong writing and proofreading.
• Experience with Excel, Word, and case management systems.

Responsibilities

• Preparing case filings
• Docketing court dates and filing deadlines
• Prepare court orders and subpoenas
• Managing restitution payment accounts
• Assist AAG with coordination of witnesses and court filing documents
• Distribution of unit mail
• Maintaining computer and hard copy filing systems
• Supporting WCIF Attorneys and Agents with administrative functions
• Responsible for documenting meeting minutes by accurately dictating, formatting and distributing meeting minutes, action items and decisions.

Skills

Excellent communication

Detail-oriented

Strong organizational skills

Proficient with Excel

Proficient with Word

Prosecutor by Karpel familiarity

Tools

Prosecutor by Karpel

Microsoft Office Suite

Excel

Job description

Job Posting Title

Administrative Assistant - Workers Compensation & Insurance Fraud

Agency

049 ATTORNEY GENERAL

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Title

Administrative Assistant

Salary Range

Commensurate with experience and qualifications.

FLSA Status

Non-exempt

Location of Work

Oklahoma City, OK

Schedule

Full-time

Position Summary

The Workers Compensation and Insurance Fraud unit endeavors to keep all participating individuals and entities in the workers’ compensation and insurance business models accountable. This includes claimants, businesses, medical providers, insurance companies and legal representatives.

Essential Functions

• Preparing case filings
• Docketing court dates and filing deadlines
• Prepare court orders and subpoenas
• Managing restitution payment accounts
• Assist AAG with coordination of witnesses and court filing documents
• Distribution of unit mail
• Maintaining computer and hard copy filing systems
• Supporting WCIF Attorneys and Agents with administrative functions
• Responsible for documenting meeting minutes by accurately dictating, formatting and distributing meeting minutes, action items and decisions.
• Other duties as assigned

Required Qualifications

Applicants must possess excellent communication and computer skills. Applicants must be detail-oriented with exceptional organizational skills; excellent spelling; strong writing; proofreading and document-formatting skills; and be proficient with computer software applications such as Excel, Word, Prosecutor by Karpel (or similar case management systems), and Microsoft Office Suite.

All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

The Oklahoma Office of the Attorney General is an equal opportunity employer and does not make hiring decisions on the basis of race, sex/gender, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. If reasonable accommodations are needed to apply for this position, please contact OAG Human Resources at [phone] or [e-mail]. All employees of the Oklahoma Office of the Attorney General are “at will” employees.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.