Administrative Assistant - Workers Compensation & Insurance Fraud

Oklahoma State Government; Oklahoma City (OK); On-site; USD 32,000 - 52,000; Full time

Job summary

Oklahoma State Government is seeking an Administrative Assistant for the Workers Compensation & Insurance Fraud unit in Oklahoma City. This full-time, non-exempt role supports case filings, court scheduling, subpoenas, and witness coordination within the Attorney General's Office.

The position requires strong communication and computer skills, meticulous organization, and proficiency in Excel, Word, and case management systems.

Qualifications

• Excellent communication and computer skills.
• Detail-oriented with exceptional organizational skills.
• Excellent spelling; strong writing; proofreading and document-formatting skills.
• Proficient with Excel, Word, Prosecutor by Karpel (or similar case management systems), and Microsoft Office Suite.
• Must agree in writing to complete and pass a background investigation.

Responsibilities

• Preparing case filings
• Docketing court dates and filing deadlines
• Prepare court orders and subpoenas
• Managing restitution payment accounts
• Assist AAG with coordination of witnesses and court filing documents
• Distribution of unit mail
• Maintaining computer and hard copy filing systems
• Supporting WCIF Attorneys and Agents with administrative functions
• Responsible for documenting meeting minutes by accurately dictating, formatting and distributing meeting minutes, action items and decisions.
• Other duties as assigned

Skills

Communication skills

Computer skills

Detail-oriented

Organizational skills

Spelling

Writing

Proofreading

Document formatting

Excel

Word

Case management systems

Microsoft Office Suite

Tools

Excel

Word

Prosecutor by Karpel

Microsoft Office Suite

Job description

Administrative Assistant - Workers Compensation & Insurance Fraud

Agency: 049 ATTORNEY GENERAL

Full/Part-Time: Full time

Job Type: Regular

Salary Range: Commensurate with experience and qualifications.

FLSA Status: Non-exempt

Location of Work: Oklahoma City, OK

Schedule: Full-time

Position Summary: The Workers Compensation and Insurance Fraud unit endeavors to keep all participating individuals and entities in the workers’ compensation and insurance business models accountable. This includes claimants, businesses, medical providers, insurance companies and legal representatives.

• Preparing case filings
• Docketing court dates and filing deadlines
• Prepare court orders and subpoenas
• Managing restitution payment accounts
• Assist AAG with coordination of witnesses and court filing documents
• Distribution of unit mail
• Maintaining computer and hard copy filing systems
• Supporting WCIF Attorneys and Agents with administrative functions
• Responsible for documenting meeting minutes by accurately dictating, formatting and distributing meeting minutes, action items and decisions.
• Other duties as assigned

Required Qualifications: Applicants must possess excellent communication and computer skills. Applicants must be detail-oriented with exceptional organizational skills; excellent spelling; strong writing; proofreading and document-formatting skills; and be proficient with computer software applications such as Excel, Word, Prosecutor by Karpel (or similar case management systems), and Microsoft Office Suite. All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

The Oklahoma Office of the Attorney General is an equal opportunity employer and does not make hiring decisions on the basis of race, sex/gender, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. If reasonable accommodations are needed to apply for this position, please contact OAG Human Resources at [phone] or [e-mail]. All employees of the Oklahoma Office of the Attorney General are "at will" employees.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.