Administrative Assistant with QuickBooks experience

ALL STATES MEDICAL EQUIPMENT DISTRI; Town of Florida (NY); Vor Ort; USD 38.000 - 48.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Opportunity for advancement

Paid time off

Zusammenfassung

All States M.E.D. – A Highly Reputable Medical Equipment Company in Miami Lakes, FL, seeks an Administrative Assistant to support the office and drive efficient operations.

The role requires fluent English, with Spanish considered a plus, and strong skills in QuickBooks and Microsoft Office. You will handle calls, emails, and invoicing while maintaining organized records and coordinating appointments in a fast-paced setting.

Qualifikationen

• Must be fluent in English; Spanish is a plus.
• Proficient in QuickBooks and Microsoft Office.
• Strong communication and organizational skills.
• Ability to multitask in a fast-paced environment.
• Previous administrative experience preferred.

Aufgaben

• Provide administrative support to the office team.
• Handle phone calls, emails, and customer inquiries in English and Spanish.
• Assist with data entry, invoicing, and basic accounting tasks in QuickBooks.
• Maintain organized records and filing systems.
• Coordinate schedules, appointments, and office supplies.
• Ensure smooth day-to-day office operations.

Kenntnisse

Fluent English

Spanish proficiency

Excellent communication

Organizational skills

Multitasking

Tools

QuickBooks

Microsoft Office

Outlook

Excel

Jobbeschreibung

Benefits

• Competitive salary
• Opportunity for advancement
• Paid time off

Administrative Assistant – Miami Lakes, FL

Schedule: Monday to Friday, 8:30 AM – 5:00 PM

Company: All States M.E.D. – A Highly Reputable Medical Equipment Company

Job Description

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate must be fluent in English, Spanish is a plus, possess strong administrative skills, and be proficient in QuickBooks and other computer applications. This role requires excellent communication, organizational skills, and the ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to the office team.
• Handle phone calls, emails, and customer inquiries professionally in English and Spanish.
• Assist with data entry, invoicing, and basic accounting tasks in QuickBooks.
• Maintain organized records and filing systems.
• Coordinate schedules, appointments, and office supplies.
• Ensure smooth day-to-day office operations.

Requirements

• Fluent in English (speaking, reading, and writing).
• Spanish is a plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.
• Excellent verbal and written communication skills.
• Highly organized with attention to detail.
• Reliable transportation to and from Miami Lakes.
• Previous administrative experience preferred.

Compensation

• Based on experience and qualifications.
• Opportunities for growth within the company.

If you meet the qualifications and are looking to join a growing company, we’d love to hear from you!