Administrative Assistant with Light Bookkeeping

Mancan; Town of Florida (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

Mancan Staffing is seeking an Office Assistant with Light Bookkeeping for Ft. Myers, FL. This full-time position runs Monday–Friday from 8:30am–4pm, with pay between $18–$20 per hour.

You will handle phones, emails, and visitor greetings, maintain filing systems, enter data, schedule meetings, and assist with light bookkeeping including invoices, deposits, and accounts payable/receivable, while keeping financial records accurate and confidential.

Qualifications

• Provide administrative support by answering phones, responding to emails, and greeting visitors.
• Maintain organized filing systems and accurately enter data into company databases.
• Assist with calendar management, scheduling, and meetings.

Responsibilities

• Provided administrative support by answering phones, responding to emails, and greeting visitors professionally.
• Maintained organized filing systems and accurately entered data into company databases.
• Scheduled appointments, coordinated meetings, and managed office calendars.
• Assisted with light bookkeeping duties, including recording financial transactions, processing invoices, tracking expenses, and maintaining accurate financial records.
• Prepared bank deposits and assisted with accounts payable and accounts receivable tasks.
• Reconciled receipts and invoices while ensuring accuracy and completeness.
• Ordered and maintained office supplies and equipment.
• Assisted with preparing reports, correspondence, and other business documents.
• Supported management with general office operations and special projects as needed.
• Maintained confidentiality of financial and business information while ensuring compliance with company procedures.

Skills

Administrative support

Data entry

Calendar management

Bookkeeping basics

Invoices processing

Accounts payable/receivable

Bank deposits

Filing

Confidentiality

Office supplies management

Job description

Mancan Staffing is seeking an Office Assistant with Light Bookkeeping for Ft. Myers, FL. This full-time position runs Monday–Friday from 8:30am–4pm, with pay between $18–$20 per hour.

You will handle phones, emails, and visitor greetings, maintain filing systems, enter data, schedule meetings, and assist with light bookkeeping including invoices, deposits, and accounts payable/receivable, while keeping financial records accurate and confidential.